Assistant Contract Administrator

Aspect Personnel; City of Melbourne; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Pool car

Travel allowance

Company phone

Job summary

Aspect Personnel is seeking an Assistant Contract Administrator to support subcontracts, variations, claims and contract correspondence in Victoria, with a defined pathway toward Contract Administrator.

You will work with the Commercial Manager on cost reporting, forecasts and project reviews, gaining hands-on exposure across aged care, education, commercial, industrial and multi-residential projects valued between $2M and $10M.

Qualifications

• Experience in contract administration, commercial support or project coordination.
• Working knowledge of AS 4000 and subcontract documentation.
• Strong written communication and attention to detail.
• Victorian base and right to work in Australia.
• Nice-to-have: commercial building exposure; construction or QS qualification; Procore or Aconex.

Responsibilities

• Administer subcontracts and purchase orders from letting through to final account
• Prepare and track variations, EOTs, notices and contract correspondence
• Assess and process subcontractor progress claims and payment schedules
• Maintain contract registers, insurances, securities and compliance documentation
• Support the Contract Administrator and Commercial Manager with cost reporting, forecasts and project reviews
• Coordinate with site teams, consultants and subcontractors on commercial and contractual matters

Skills

Contract administration

Project coordination

Commercial support

Education

QS qualification

Construction qualification

Tools

AS 4000 knowledge

Procore

Aconex

Job description

About the Role

A long-established, privately-owned commercial builder is adding an Assistant Contract Administrator to its Victorian team, supporting subcontracts, variations, claims and contract correspondence. You’ll work with the Commercial Manager in a structured progression toward Contract Administrator.

Why This Role

• $80,000 - $110,000 plus super aligned with experience
• Defined pathway to Contract Administrator
• Hands-on exposure to subcontracts, variations, EOTs and claims
• Work across aged care, education, commercial, industrial and multi-residential projects valued typically between $2m - $10M.
• Friendly, inclusive team with training, mentoring and a focus on well-being
• Mon-Fri hours, 4 weeks’ annual leave, Christmas shutdown
• Pool car, claimable travel and company phone or allowance

Key Responsibilities

• Administer subcontracts and purchase orders from letting through to final account
• Prepare and track variations, EOTs, notices and contract correspondence
• Assess and process subcontractor progress claims and payment schedules
• Maintain contract registers, insurances, securities and compliance documentation
• Support the Contract Administrator and Commercial Manager with cost reporting, forecasts and project reviews
• Coordinate with site teams, consultants and subcontractors on commercial and contractual matters

Skills & Experience

• Experience in contract administration, commercial support or project coordination
• Working knowledge of AS 4000 and subcontract documentation
• Strong written communication and attention to detail
• Victorian base and right to work in Australia
• Nice-to-have: commercial building exposure; construction or QS qualification; Procore or Aconex

About the Company

A long-established, privately-owned commercial builder across Victoria and South Australia, with a friendly, collaborative culture that backs training, development and well‑being. Works across aged care, education, commercial, industrial and multi‑residential. ISO 45001, 14001 and 9001 certified.