Contract Administrator

Cosmo Food Service; City of Greater Dandenong; On-site; AUD 75,000 - 85,000; Full time

Job summary

Cosmo Food Services in Dandenong South VIC 3175 is seeking an experienced Contract Administrator to join our team. The role focuses on developing, reviewing, and negotiating contracts related to supply and distribution operations, with an emphasis on accuracy and timely approvals.

You will manage contract paperwork, assist senior management on operational and contractual matters, and collaborate with suppliers and internal stakeholders to meet organisational goals.

Qualifications

• Diploma or higher qualification in business or management studies.
• Minimum of 1 year of relevant full-time experience or part-time equivalent as a contract administrator or similar position.
• Familiarity with contract drafting, review and negotiation processes.

Responsibilities

• Prepare, review, and update contracts and service agreements related to supply and distribution operations.
• Handle customer and stakeholder enquiries and resolve issues related to contracts, deliveries, and services.
• Maintain and organise complete documentation for supply contracts, vendor agreements, and service records.
• Collaborate with business owners, suppliers, and internal stakeholders to support operational and business objectives.
• Provide advice to senior management on key operational and contractual matters and implement approved decisions.
• Monitor contractor and service provider performance, ensuring compliance with agreed terms and recording variations in work orders.
• Prepare, review, and submit operational and performance reports relating to business activities.
• Collect, analyse, and interpret supply chain and operational data and report findings to management.
• Develop, assess, maintain, and amend contractual agreements on behalf of the organisation to support business efficiency.

Skills

Attention to detail

Negotiation skills

Communication skills

Organizational skills

Analytical skills

Problem-solving

Time management

Team collaboration

Adaptability

Education

Diploma or higher in business/management

Tools

Contract management software

Job description

Cosmo Food Services (CFS) is a leading Australian family-owned and operated importer and distributor of food and packaging products. With a national network of offices, we supply a diverse range of products to restaurants, pizza shops, fast food outlets, offices, retail stores, hotels, retirement villages,and venue and field caterers. Our dedication to innovation and quality has made us a trusted partner in the food industry.

Position Overview:

We are seeking an experienced Contract Administrator to join our dynamic team in Dandenong South VIC 3175 . The ideal candidate will have at least 1 year of relevant full-time experience or part-time equivalent and a Diploma or higher qualification in business or management studies or related fields. This role involves developing,reviewing, and negotiating contracts, resolving inquiries and issues, managing contract paperwork, and ensuring that our organisational goals are met.

Responsibilities:

• Prepare, review, and update contracts and service agreements related to supply and distribution operations.
• Handle customer and stakeholder enquiries and resolve issues related to contracts, deliveries, and services.
• Maintain and organise complete documentation for supply contracts, vendor agreements, and service records.
• Collaborate with business owners, suppliers, and internal stakeholders to support operational and business objectives.
• Provide advice to senior management on key operational and contractual matters and implement approved decisions.
• Monitor contractor and service provider performance, ensuring compliance with agreed terms and recording variations in work orders.
• Prepare, review, and submit operational and performance reports relating to business activities.
• Collect, analyse, and interpret supply chain and operational data and report findings to management.
• Develop, assess, maintain, and amend contractual agreements on behalf of the organisation to support business efficiency.

Qualifications and Experience:

• Diploma or higher qualification in business or management studies.
• Minimum of 1 year of relevant full-time experience or part-time equivalent as a contract administrator or similar position.

Requirements:

• Contract Management: Understanding the intricacies of contract law, terms, and conditions, and the ability to manage and interpret contracts effectively.
• Attention to Detail: Ensuring that all aspects of contracts are accurately documented and any discrepancies are identified and resolved.
• Communication Skills: Excellent written and verbal communication skills to interact with internal and external stakeholders, including vendors and clients.
• Negotiation Skills: Ability to negotiate terms and conditions to achieve favorable outcomes for the company.
• Organizational Skills: Strong organizational skills to manage multiple contracts simultaneously and ensure timely execution.
• Analytical Skills: Ability to analyze contract terms and conditions and assess their impact on the business.
• Problem-Solving Skills: Ability to identify potential issues in contracts and find effective solutions.
• Time Management: Efficiently managing time to meet deadlines and handle the workload effectively.
• Software Proficiency: Familiarity with contract management software and tools, as well as general office software like Microsoft Office Suite.
• Legal Knowledge: Understanding of legal terminology and concepts related to contracts.
• Team Collaboration: Ability to work collaboratively with various departments such as legal, finance, and operations.
• Adaptability: Being flexible and adaptable to handle changes in contracts and business needs.

Location of work: 2/297-301 Abbotts Rd, Dandenong South VIC 3175

Salary: $75,000 to 85,000 + Superannuation