Contract Administrator

Dhariwal Family Trust; Bucca; On-site; AUD 70,000 - 95,000; Full time

Job summary

Dhariwal Family Trust in Australia is seeking a Contract Administrator to prepare, review, maintain and organise contracts, service agreements and related documents, ensuring accuracy and timely delivery.

You will interpret terms, negotiate where appropriate, manage correspondence and records, monitor performance, and advise management on commercial and compliance matters. A minimum of 2 years’ experience and an Advanced Diploma in Management are required.

Qualifications

• Advanced Diploma in Management is required.
• At least 2 years working as a Contract Administrator.
• Full work rights (PR/Australian Citizen preferred).

Responsibilities

• Prepare, review, maintain and organise contracts, service agreements, supplier agreements, client agreements, subcontractor agreements and other business-related contractual documents.
• Interpret contract terms, conditions, obligations, deliverables, payment terms, deadlines, renewal requirements and compliance requirements.
• Review proposed contracts and contract variations and provide practical recommendations to management regarding commercial, operational and administrative matters.
• Negotiate, or assist with the negotiation of, contract terms, amendments and variations with clients, suppliers, contractors, subcontractors and other stakeholders, subject to management’s final approval.
• Manage contract documentation, correspondence, registers, records, schedules, approvals and supporting paperwork.
• Respond to enquiries and resolve issues concerning contracts, service arrangements, obligations, deliverables, pricing, timing, performance and compliance.
• Monitor contract performance and identify matters requiring follow-up, clarification, amendment or escalation.
• Renew, update and maintain existing contracts to ensure contract information remains accurate, current and complete.
• Analyse potential risks involved with specific contract terms and advise management as required.
• Interpret and explain contract requirements, terms and conditions to management, staff, suppliers, contractors and relevant stakeholders to support compliance and informed decision-making.
• Maintain stakeholder, supplier, contractor and client relationships to minimise contractual risk and support the successful delivery of services.
• Coordinate with legal, accounting, compliance or professional advisers where required.
• Prepare contract-related correspondence, notices, file notes, meeting records, summaries and reports.
• Review claims, invoices, progress payments, service records, variations, extensions of time or other financial matters connected to contracts, where applicable.
• Ensure contract records, document registers and correspondence files are maintained in an organised and accessible manner.
• Assist with contract close-out, completion records, renewal decisions, lessons learned and final documentation.

Skills

Contract administration

Negotiation

Compliance awareness

Education

Advanced Diploma in Management

Job description

Key responsibilities

Prepare, review, maintain and organise contracts, service agreements, supplier agreements, client agreements, subcontractor agreements and other business-related contractual documents.

Interpret contract terms, conditions, obligations, deliverables, payment terms, deadlines, renewal requirements and compliance requirements.

Review proposed contracts and contract variations and provide practical recommendations to management regarding commercial, operational and administrative matters.

Negotiate, or assist with the negotiation of, contract terms, amendments and variations with clients, suppliers, contractors, subcontractors and other stakeholders, subject to management’s final approval.

Manage contract documentation, correspondence, registers, records, schedules, approvals and supporting paperwork.

Respond to enquiries and resolve issues concerning contracts, service arrangements, obligations, deliverables, pricing, timing, performance and compliance.

Monitor contract performance and identify matters requiring follow-up, clarification, amendment or escalation.

Renew, update and maintain existing contracts to ensure contract information remains accurate, current and complete.

Analyse potential risks involved with specific contract terms and advise management as required.

Interpret and explain contract requirements, terms and conditions to management, staff, suppliers, contractors and relevant stakeholders to support compliance and informed decision-making.

Maintain stakeholder, supplier, contractor and client relationships to minimise contractual risk and support the successful delivery of services.

Coordinate with legal, accounting, compliance or professional advisers where required.

Prepare contract-related correspondence, notices, file notes, meeting records, summaries and reports.

Review claims, invoices, progress payments, service records, variations, extensions of time or other financial matters connected to contracts, where applicable.

Ensure contract records, document registers and correspondence files are maintained in an organised and accessible manner.

Assist with contract close-out, completion records, renewal decisions, lessons learned and final documentation.

About you

Full work rights (PR/Australian Citizen preferred)

At least an Advanced Diploma in Management

At least 2 years working as a Contract Administrator