Contract Administrator

Placed Australia; Melbourne; On-site; AUD 60,000 - 100,000; Full time

Job summary

Placed.au is seeking a full-time Contract Administrator in Williams Landing, Victoria, to prepare, review, and negotiate contracts in line with project requirements.

You will act as the primary interface between customers and sales, technical and administrative teams, ensuring compliant terms and timely delivery of services.

A Diploma or 3+ years of experience is required, with strong communication and risk-mitigation skills; salary range around AUD 60k–100k depending on credentials.

Qualifications

• Diploma required or 3+ years of relevant experience may substitute.
• At least three years of relevant work experience.
• Strong contract preparation, review, negotiation, and administration skills.

Responsibilities

• Prepare, review, and negotiate contracts in line with project requirements and organisational policies.
• Interpret and advise on contract terms and conditions; resolve ambiguities.
• Act as primary interface between customer and sales, technical and admin teams for contract execution.
• Collaborate with internal departments to gather information and ensure services align with contractual obligations.
• Facilitate communication to ensure all parties agree on terms, expectations and variations.
• Identify contractual risks and propose mitigation measures.
• Monitor compliance with terms, legislation and policies.
• Manage paperwork; ensure contracts are signed and stored properly.
• Generate and analyse reports on contract status, performance, and compliance.
• Evaluate and improve current contract management processes; implement best practices.
• Advise senior management on contractual issues and enable key decisions.

Skills

Contract management

Negotiation

Stakeholder coordination

Documentation & records

Report generation

Education

Diploma or equivalent experience

3+ years relevant work experience

Job description

Job Type: Permanent position | Full time position

Job Description

Placed.au is looking for a full-time Contract Administrator for our client in Williams Landing, Victoria. This role is responsible for preparing, reviewing, and negotiating contracts, ensuring clarity and alignment with project and organisational requirements. Job Description:

• Prepare, review, and negotiate contracts, ensuring clarity and alignment with project and organisational requirements.
• Interpret and advise on contract terms and conditions, addressing and resolving any contractual issues and ambiguities.
• Act as a primary interface between the customer and the sales, technical and administrative team for seamless contract execution and enquiries.
• Collaborate with internal departments to gather necessary information and ensure the delivery of services aligns with contractual obligations and customer expectations.
• Facilitate effective communication and ensure all parties are aligned on contract terms, expectations and variations.
• Identify potential risks in contract terms and propose solutions to mitigate them.
• Monitor for compliance with contractual terms, legislation and organisational policies.
• Manage paperwork associated with contracts and services provided, ensuring all contracts are signed and stored properly to guarantee compliance and safety for all parties involved.
• Generate and analyse reports on contract status, performance metrics, and compliance for management review.
• Evaluate current contract management processes and propose enhancements to improve efficiency and effectiveness.
• Implement best practices and standardise procedures to streamline contract administration duties.
• Advise senior management on critical contractual-related issues, ensuring key decisions are implemented effectively and efficiently.

Qualifications/Attributes:

• Must hold a relevant Diploma or at least three (3) years of relevant work experience may substitute for the formal qualification.
• Must have at least three (3) years of relevant work experience.
• Strong understanding of contract preparation, review, negotiation, and administration.
• Ability to interpret contract terms and conditions and resolve contractual issues and ambiguities.
• Strong communication and stakeholder coordination skills.
• Ability to identify contractual risks and recommend appropriate mitigation measures.
• Ability to monitor compliance with contractual terms, legislation, and organisational policies.
• Strong organisational skills and attention to detail in managing contract documentation and records.
• Ability to generate and analyse reports on contract status, performance, and compliance.
• Strong problem-solving skills and the ability to improve contract management processes.
• Ability to communicate contractual issues to senior management and support the effective implementation of key decisions.

Salary Range: $100,000+ p.a. excluding superannuation.