Contract Administrator

Placed Australia; City of Melbourne; On-site; AUD 75,000 - 95,000; Full time

Job summary

Placed.au is seeking a full-time Contract Administrator in Ivanhoe East, Victoria to manage the contract lifecycle with clients, suppliers and subcontractors. You will draft, review and negotiate terms, monitor compliance and support tender processes.

Responsibilities include handling variations, renewals, maintaining contract records, and ensuring accurate billing. You will assess risks and report to senior management, ensuring safety and regulatory alignment across contracts.

Qualifications

• Must have a Diploma qualification or higher in a related field or 3+ years of relevant full-time work experience in lieu of the formal qualification.
• Strong understanding of Australian contract law and contract management processes.
• Proven negotiation, contract drafting, review, and analysis skills.

Responsibilities

• Draft, review, and manage contracts with clients, suppliers and subcontractors.
• Negotiate contract terms to align with company objectives and comply with Australian laws.
• Monitor contract compliance and ensure deliverables are met by all parties.
• Handle contract variations, extensions and renewals with accurate documentation and approvals.
• Assist with tender processes and document preparation/evaluation.
• Maintain a contract management system for deadlines, obligations and documentation.
• Collaborate with operations and administration to ensure accurate billing per contract terms.
• Conduct risk assessments and mitigation strategies related to service delivery and payments.
• Provide regular reporting on contract performance and compliance to senior management.
• Manage service agreements with corporate clients ensuring obligations align with service delivery.

Skills

Contract management

Negotiation

Drafting & reviewing contracts

Communication skills

Organisational skills

Attention to detail

Contract management software

Education

Diploma qualification or higher

Job description

Job Type: Permanent position | Full time position

Job Description

Placed.au is looking for a full-time Contract Administrator for our client in Ivanhoe East, Victoria. The role is responsible for managing the lifecycle of contracts with clients, suppliers, and subcontractors, ensuring compliance, mitigating contractual risks, and supporting the operational objectives of the business. Job Description

-Draft, review, and manage contracts with clients, suppliers, and subcontractors. -Negotiate contract terms and conditions to align with company objectives and comply with Australian laws and regulations. -Monitor and maintain contract compliance, ensuring key deliverables are met by all parties.

-Handle contract variations, extensions, and renewals, ensuring accurate documentation and approvals. -Assist with tender processes, including document preparation and evaluation. -Maintain a contract management system for tracking deadlines, obligations, and documentation.

-Collaborate with operational and administration teams to ensure accurate billing and invoicing based on contractual terms. -Conduct risk assessments on contracts and recommend mitigation strategies relating to service delivery, payment, or other contractual issues. -Provide regular reporting on contract performance, obligations, and compliance issues to senior management.

-Manage service agreements with corporate clients, ensuring contractual obligations align with service delivery schedules. -Ensure adherence to industry-specific safety and compliance regulations within all contract terms.

Qualifications / Attributes

-Must hold a Relevant Diploma qualification or higher in a related field, or have at least 3 years of relevant full-time work experience in lieu of the formal qualification. -Strong understanding of Australian contract law and contract management processes. -Proven negotiation, contract drafting, review, and analysis skills.

-Ability to identify and assess contractual risks and develop appropriate mitigation strategies. -Excellent written and verbal communication skills. -Strong organisational and time-management skills with the ability to manage multiple contracts and deadlines.

-High level of accuracy and attention to detail. -Strong problem-solving and dispute-resolution skills. -Ability to work effectively with clients, suppliers, subcontractors, and cross-functional teams.

-Experience using contract management software and other relevant systems. -Knowledge of relevant industry regulations and compliance requirements.

Salary Range:

$75,000 – $95,000 p.a. excluding superannuation.