Contract Administrator

BLUEPRINT BUSINESS ADVISORS PTY LTD.; City of Brisbane; On-site; AUD 74,000 - 90,000; Full time

Benefits offered by this job

Equal opportunity employer

Job summary

Vision International Logistics is seeking a dedicated Contract Administrator to manage and streamline commercial agreements with transport providers, clients, and suppliers in Pinkenba, Brisbane.

You will prepare, review and negotiate terms, monitor renewal dates, and ensure compliance with Incoterms and company policies, while supporting CFO and MD delegations.

Qualifications

• Diploma or higher or at least three years of relevant experience.
• Experience in contract administration or supplier agreements.
• Ability to interpret commercial agreements and negotiate terms.
• Familiarity with Incoterms and standard trading conditions in freight forwarding.
• Experience monitoring counterparty performance and resolving disputes.

Responsibilities

• Prepare, review and negotiate service agreements with transport and delivery providers.
• Prepare and review client service agreements and standard trading terms.
• Review and negotiate credit terms with suppliers and creditors.
• Review and negotiate software, systems and equipment hire agreements.
• Prepare agreements for CFO/MD approval under delegations.
• Interpret contractual terms, delivery terms and Incoterms; advise on cost, risk and responsibility.
• Maintain records of commercial agreements; track expiry and renewals.

Skills

Contract admin

Commercial negotiation

Stakeholder management

Incoterms knowledge

Attention to detail

Numeracy skills

Education

Diploma or higher

Tools

CargoWise

Job description

Job Type: Permanent position | Full time position

Job Description

CONTRACT ADMINISTRATOR Full Time | Permanent | Pinkenba, Brisbane QLD $82,000 per annum plus superannuation About Us Vision International Logistics is an independent, Australian owned freight forwarding and logistics provider.

Operating from our principal facility at Pinkenba in Brisbane, with additional operations in Sydney and on the Sunshine Coast, we handle international sea and air freight, domestic freight, customs brokerage, project cargo and temperature controlled forwarding for clients across agriculture, food and beverage, pharmaceuticals, building materials and consumer goods. We turn over in excess of $74 million annually and work with a network of carriers, transport providers, suppliers and overseas agents across every major trade lane serving Australia. The Role

As the business has grown, so has the volume of commercial agreements behind it- and responsibility for them has become spread across several functions. We require a dedicated Contract Administrator role to bring that work under single ownership. You will administer the agreements the business holds with its transport providers, clients, suppliers and systems vendors.

You will prepare and review those agreements, negotiate their terms and variations, hold counterparties to what they committed to, and keep the documentation behind them complete and current. Execution authority stays with the CFO, Managing Director and Finance Manager under our delegations. Your role is to prepare, negotiate, administer and monitor- so that agreements are properly scrutinised before signing, and honoured afterwards.

Key Responsibilities

• Prepare, review and negotiate service agreements with domestic transport and delivery providers, including rates, service levels and commercial terms
• Prepare and review client service agreements and standard trading terms, and coordinate their issue, variation and renewal
• Review and negotiate credit terms with suppliers and creditors, and seek revised terms as trading volumes change
• Review and negotiate software, systems and equipment hire agreements
• Negotiate variations where counterparties seek to change rates, terms or service commitments
• Prepare agreements and supporting commercial analysis for execution by the CFO, Managing Director or Finance Manager under company delegations
• Interpret contractual terms, delivery terms and Incoterms, and advise internal stakeholders and clients on the allocation of cost, risk and responsibility
• Respond to client and supplier enquiries and resolve disputes concerning charges, service levels and entitlements under agreed terms
• Maintain a complete and current record of the organisation's commercial agreements, and track expiry, renewal and review dates so renegotiations begin ahead of time
• Verify and monitor the currency and validity of letters of authority and other instruments authorising the business to act on a client's behalf
• Monitor counterparty performance against agreed service commitments and contractual obligations, investigate service failures, and coordinate resolution and commercial adjustment
• Verify supplier invoicing against agreed rates and contracted terms, identify discrepancies, and administer the recovery of overcharges and credits
• Ensure commercial arrangements and their performance comply with company policies, delegations and applicable Australian regulatory requirements

Skills and Experience

• Diploma, Advanced Diploma, Associate Degree or higher or at least three years of relevant experience may substitute for the formal qualifications
• Demonstrated experience in contract administration, commercial administration or supplier agreement management, preferably in freight forwarding, logistics or transport
• Proven ability to prepare, review and interpret commercial agreements and negotiate terms and variations
• Working knowledge of Incoterms and standard trading conditions applying in freight forwarding
• Experience monitoring counterparty performance against contracted obligations and resolving performance and billing disputes
• Strong commercial and numerical judgement, including the ability to identify invoicing discrepancies against agreed terms
• High level written and verbal communication skills, including with overseas suppliers and carriers
• Ability to manage a portfolio of agreements and competing priorities without close supervision
• Proficiency with document management systems and the Microsoft Office suite
• Current and unrestricted rights to work in Australia on a full time, ongoing basis

Desirable: experience with CargoWise or comparable freight management systems.

Only applicants with current and unrestricted rights to work in Australia on a full time, ongoing basis will be considered.

Only shortlisted applicants will be contacted.

Vision International Logistics is an equal opportunity employer.