Contract Administration

Australia Wide Personnel; City of Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

Australia Wide Personnel is seeking a motivated Contracts Administrator to join our Fortitude Valley team. Reporting to the Contracts Administration Team Leader, you will manage warranty and preventative maintenance contracts, coordinate with Operations, subcontractors and suppliers, and prepare client reports.

You will support Contract Managers with admin tasks, oversee customer portals, ensure compliance, and contribute to improving the Management Information System for better reporting.

Qualifications

• Solid experience in a similar role is a must.
• Intermediate to advanced level of MS Office (Word, Excel, Outlook, PowerPoint, Access).
• Knowledge of Great Plains will be highly regarded.

Responsibilities

• Create, mobilise, and administer warranty and preventative maintenance contracts.
• Provide administrative and software support to Contract Managers (MS Office).
• Prepare monthly client reports, proposals and presentations, and maintain central filing systems.
• Liaise with Operations, subcontractors and suppliers to coordinate labour, parts and project timelines.
• Manage vendor compliance (accreditations and insurance via Rapid Induct) and gather documentation for renewals.
• Oversee customer portals and shared inboxes, and help improve MIS for client reporting.
• Monitor services (such as Water Treatment) to ensure contractual requirements are met.

Skills

Communication

Multitasking

MS Office

Tools

MS Office

Great Plains

Job description

Australia Wide Personnel – Fortitude Valley QLD

Ready to grow your career? An opportunity to join a successful, fast-paced team and thrive in a collaborative environment!

• Permanent Monday to Friday
• 8.30 am to 5.00 pm (on site)
• Strong communication and computer skills
• Ability to multitask and prioritise
• Immediate start
• Fortitude Valley

The Company:

Join a building services facilities company that values its staff and offers long-term career opportunities!

The Role:

Bring your contract administration expertise to our collaborative team! Reporting to the Contracts Administration Team Leader, you will play a vital role in managing maintenance contracts, supporting the wider team, and preparing essential client reports.

• Contract Administration: Create, mobilise, and administer warranty and preventative maintenance contracts.
• Team Support: Provide comprehensive administrative and software (MS Office) support to Contract Managers.
• Reporting & Documentation: Prepare monthly client reports, proposals, and presentations, while maintaining accurate central filing systems.
• Stakeholder Coordination: Liaise with Operations, subcontractors, and suppliers to coordinate labour, parts, and project timelines.
• Compliance & Procurement: Manage vendor compliance (accreditations and insurance via Rapid Induct) and gather documentation for contract renewals.
• Systems Management: Oversee customer portals and shared inboxes, and help improve our Management Information System for better client reporting.
• Quality Assurance: Monitor specific services (such as Water Treatment) to ensure they strictly meet contractual requirements.

The Candidate:

You have a ‘can do’ attitude, high attention to detail, are self-motivated, enthusiastic and have excellent interpersonal, written and communication skills. Solid experience in a similar role is a must.

Intermediate to advanced level of MS Office i.e. Word, Excel, Outlook, PowerPoint and Access and knowledge of Great Plains will be highly regarded.

We request that candidates have full Australian working rights

Veterans are encouraged to apply and join an organisation that values your unique background while offering excellent opportunities for growth and development.