Contract Administrator (ANZSCO 511111)

Australian Steel Traders Pty Ltd; City of Brisbane; On-site; AUD 70,000 - 90,000; Full time

Job summary

Australian Steel Traders Pty Ltd is seeking a Contract Administrator to join our Brisbane head office in a full-time, permanent position. You will manage contracts across the full order cycle, ensuring accuracy, compliance and timely reporting, while contributing to process improvements with our ERP and AI tools.

You will review documentation, prepare payment and financial reports, and liaise with internal and external stakeholders to ensure data quality and strong financial oversight.

Qualifications

• Minimum 3 years' experience in contract administration, financial control or project financial monitoring.
• Demonstrated experience in reviewing contracts and invoices and preparing payment documentation.
• Advanced Microsoft Excel skills.
• Experience with Myob, accounting or financial management platforms.
• Working knowledge of AI tools such as Microsoft Copilot, ChatGPT or Claude for reporting, document review or process automation.

Responsibilities

• Administer supplier, customer and service provider contracts across the full order cycle, from placement to close-out.
• Serve as the primary point of contact for internal and external stakeholders on all matters relating to the relevant contract.
• Review contractual documentation to confirm it complies with agreed terms, specifications and timeframes.
• Review and validate commercial documents including import documentations from the suppliers, freight forwarders, carriers and service providers against contracts, quotes and purchase orders.
• Prepare payment support documentation as evidence for accounting and financial records.
• Build and maintain financial models to track the costs, margins and economic performance of orders and projects.
• Prepare and present monthly financial and economic reports to management.
• Coordinate with suppliers, traders, customers and the accounts team so that contractual, operational and financial information is accurate and consistent.
• Monitor compliance with contractual deadlines, specifications and regulatory requirements, including customs, trade documentation.
• Maintain accurate, traceable records in the company's ERP and financial platforms.

Skills

Contract administration

Financial modelling

Financial reporting

Advanced Excel

Education

Bachelor's degree in Economics/Finance/Accounting/Business Administration

Tools

Myob

AI tools (Copilot/ChatGPT/Claude)

Job description

Australian Steel Traders Pty Ltd – Brisbane QLD

Australian Steel Traders Pty Ltd is seeking a Contract Administrator to join our Brisbane head office in a full-time, permanent position. Reporting to the Contracts and Administration Manager, you will administer contracts and reporting across the full order cycle, from order placement through to close‑out. You will make sure all contractual and financial documentation is accurate, compliant and maintained to a high standard. You will also contribute to improving our systems and processes, including through our platform and AI tools.

Key responsibilities

• Administer supplier, customer and service provider contracts across the full order cycle, from placement to close‑out.
• Serve as the primary point of contact for internal and external stakeholders on all matters relating to the relevant contract.
• Review contractual documentation to confirm it complies with agreed terms, specifications and timeframes.
• Review and validate commercial documents including import documentations from the suppliers, freight forwarders, carriers and service providers against contracts, quotes and purchase orders.
• Prepare payment support documentation as evidence for accounting and financial records.
• Build and maintain financial models to track the costs, margins and economic performance of orders and projects.
• Prepare and present monthly financial and economic reports to management.
• Coordinate with suppliers, traders, customers and the accounts team so that contractual, operational and financial information is accurate and consistent.
• Monitor compliance with contractual deadlines, specifications and regulatory requirements, including customs, trade documentation.
• Maintain accurate, traceable records in the company's ERP and financial platforms.

About you

• Bachelor's degree in Economics, Finance, Accounting, Business Administration or a related field.
• Minimum 3 years' experience in contract administration, financial control or project financial monitoring.
• Demonstrated experience in reviewing contracts and invoices and preparing payment documentation.
• Demonstrated experience in financial modelling and in preparing monthly financial reports.
• Advanced Microsoft Excel skills.
• Experience with Myob, accounting or financial management platforms.
• Working knowledge of AI tools such as Microsoft Copilot, ChatGPT or Claude for reporting, document review or process automation.
• Exceptional attention to detail and accuracy in data analysis.
• Strong customer and supplier service skills.
• Strong planning and organisational skills.