Contract Administrator

D&D Clean Solutions Pty Ltd; Brisbane; On-site; AUD 75,000 - 90,000; Full time

Job summary

D&D Clean Solutions Pty Ltd is seeking a Contract Administrator to manage and coordinate cleaning service contracts with commercial clients. The role covers tendering, pricing, budgeting and ensuring on-time delivery within agreed terms.

Responsibilities include contract planning, client liaison, site inspections, budget tracking and safety compliance. This full-time position is based at Mansfield, QLD, with opportunities to optimize processes and drive service improvements.

Qualifications

• Relevant Diploma level qualification is required.
• Minimum 1 year of relevant experience.
• Strong negotiation, communication and client relationship skills.
• Strong organisational skills, with the ability to manage several contracts at once.

Responsibilities

• Plan, coordinate and monitor the delivery of cleaning service contracts to ensure compliance with agreed scope, specifications, timeframes and service standards.
• Prepare, review and manage tender submissions, quotations, contract documents, variations and renewals for commercial and residential clients.
• Negotiate contract terms, pricing and conditions with clients, suppliers and subcontractors, and maintain contract registers and records.
• Monitor contract performance against key performance indicators, conduct site inspections and audits, and report on service quality and compliance.
• Act as the main point of contact for clients on contract matters, handle enquiries and complaints, and resolve contractual issues and disputes.
• Coordinate staff rosters, subcontractors and resources across client sites to meet contractual obligations.
• Prepare and monitor contract budgets, track costs, process progress claims and invoices, and manage contract variations and cost changes.
• Make sure contract work complies with work health and safety requirements, insurance obligations, industry standards and relevant legislation.
• Organise and run meetings with clients, contractors and internal staff to review progress, set priorities and plan upcoming work.Prepare correspondence, progress reports, performance reports and recommendations for management.
• Identify contract risks and opportunities for service improvement, cost savings and business growth.
• Oversee contract close-out, including final inspections, documentation and handover.

Skills

Negotiation skills

Communication skills

Client relationship management

Organisational skills

Education

Diploma level qualification

Job description

Job description

Position: Contract Administrator

Position Type: Full Time Salary: $75,000 - $90,000 p/a plus Super

Employer Name: D&D Clean Solutions Pty Ltd

A.B.N: 81 636 040 474

Job Location: 20 Kiparra Street, Mansfield, QLD 4122

Advertising Period – 30/10/2026 to 30/11/2026

Our client, D&D Clean Solutions Pty Ltd is seeking an experienced Contract Administrator to manage and coordinate our cleaning service contracts with commercial clients. The role will oversee contracts from tender through to completion, making sure services are delivered on time, within budget and in line with agreed terms.

Roles & Responsibilities:

• Plan, coordinate and monitor the delivery of cleaning service contracts to ensure compliance with agreed scope, specifications, timeframes and service standards.
• Prepare, review and manage tender submissions, quotations, contract documents, variations and renewals for commercial and residential clients.
• Negotiate contract terms, pricing and conditions with clients, suppliers and subcontractors, and maintain contract registers and records.
• Monitor contract performance against key performance indicators, conduct site inspections and audits, and report on service quality and compliance.
• Act as the main point of contact for clients on contract matters, handle enquiries and complaints, and resolve contractual issues and disputes.
• Coordinate staff rosters, subcontractors and resources across client sites to meet contractual obligations.
• Prepare and monitor contract budgets, track costs, process progress claims and invoices, and manage contract variations and cost changes.
• Make sure contract work complies with work health and safety requirements, insurance obligations, industry standards and relevant legislation.
• Organise and run meetings with clients, contractors and internal staff to review progress, set priorities and plan upcoming work.Prepare correspondence, progress reports, performance reports and recommendations for management.
• Identify contract risks and opportunities for service improvement, cost savings and business growth.
• Oversee contract close-out, including final inspections, documentation and handover.

Skills and Experience

• Relevant Diploma level qualification is required.
• Minimum 1 year of relevant experience.
• Strong negotiation, communication and client relationship skills
• Strong organisational skills, with the ability to manage several contracts at once
• Experience in the cleaning or facilities services industry is an advantage

Salary Package:

$75,000 - $90,000 Plus Superannuation per annum.