Contract Administrator

AI Talent; Sydney; On-site; AUD 70,000 - 120,000; Full time

Benefits offered by this job

Competitive remuneration

Career progression opportunities

Collaborative workplace

Job summary

AI Talent is seeking a detail-oriented Contract Administrator in Sydney to manage and administer contracts across projects, ensuring compliance while achieving practical business outcomes. You will collaborate with internal stakeholders and external parties throughout the contract lifecycle.

Responsibilities include drafting, reviewing, negotiating contracts and variations, tracking milestones, managing risks, and maintaining documentation.

Qualifications

• Tertiary qualification in Business Administration, Construction Management, Law, Commerce, or a related discipline.
• Proven experience in contract administration within construction, engineering, professional services, infrastructure, or a similar environment.
• Strong understanding of contract terms, risk allocation, and variation management.

Responsibilities

• Draft, review, administer, and negotiate contracts and variations.
• Monitor contract compliance, deliverables, milestones, and obligations.
• Maintain accurate contract documentation and liaise with project managers, consultants, and stakeholders.

Skills

Contract administration

Stakeholder liaison

Negotiation

Attention to detail

Education

Tertiary qualification in Business Administration/Construction Management/Law/Commerce

Tools

Microsoft Office

Contract management systems

Job description

Job Type: Permanent position | Full time position

Job Description

We are looking for a detail-oriented and commercially astute Contract Administrator to manage, review, and administer contractual arrangements across projects, programmes, and services. This role is suited to a professional who can balance contractual compliance with practical business outcomes, working closely with internal stakeholders and external parties. The successful candidate will ensure contracts are accurately maintained, risks are managed, and contractual obligations are met throughout the contract lifecycle.

Key Responsibilities

Draft, review, administer, and negotiate contracts and contractual variations in line with organisational and project requirements. Monitor contract compliance, deliverables, milestones, and obligations to ensure adherence to agreed terms and conditions.

Coordinate and maintain accurate contract documentation, registers, records, and correspondence. Liaise with project managers, consultants, suppliers, and stakeholders to support effective contract execution and issue resolution. Assess contractual risks, identify potential issues, and recommend mitigation strategies.

Respond to contract-related enquiries and resolve disputes or variations in a timely and professional manner. Support procurement and tender processes, including contract preparation, evaluation support, and post-award administration. Provide clear contractual advice and reporting to senior management on matters requiring attention or decision-making.

Track variations, extensions, claims, and amendments to ensure approvals and documentation are completed correctly. Ensure contracts comply with organisational policies, regulatory requirements, and relevant Australian standards.

Required Qualifications & Skills

Tertiary qualification in Business Administration, Construction Management, Law, Commerce, or a related discipline. Proven experience in contract administration within construction, engineering, professional services, infrastructure, or a similar environment. Strong understanding of contract terms, conditions, risk allocation, and variation management.

High level of attention to detail with strong organisational and documentation skills. Excellent written and verbal communication skills, including the ability to liaise with senior stakeholders. Ability to analyse contractual issues and apply practical, commercially sound solutions.

Proficiency in Microsoft Office and contract or document management systems.

Preferred Qualifications

Experience working with Australian standard form contracts (e.g. AS, GC21, NEC, or similar).

Exposure to project-based or multi-contract environments. Formal training or certification in contract management or procurement. Experience supporting audits, compliance reviews, or governance processes.

Why Join Us?

Opportunity to work across diverse and engaging projects with experienced professionals.

Supportive and collaborative workplace culture with clear processes and accountability. Ongoing professional development and career progression opportunities. Competitive remuneration aligned with experience and performance.

Job Details

Job Type: Full-time, Permanent Work Schedule: 8-hour shift

Salary: $70,000 – $120,000 per year + Super