Construction Project Support Coordinator

DFP Recruitment; Western Australia; On-site; AUD 65,000 - 85,000; Full time

Job summary

DFP Recruitment is seeking an organised Project Support Officer to provide administrative and project coordination support to a busy project delivery team. Ideal candidates have a background in construction projects and enjoy managing documentation and stakeholder coordination.

You will report to the Project Director/Managers and handle records, reporting, payments, and documentation to keep project information accurate and accessible.

Qualifications

• Previous experience in a Project Support Officer or Project Administration role, ideally within a construction environment.
• Experience using electronic document management systems.
• Strong meeting coordination skills, including agenda preparation, minute taking, and calendar management.
• Advanced skills in the Microsoft Office Suite.
• Excellent organisational skills with strong attention to detail.
• The ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Strong communication and stakeholder engagement skills.

Responsibilities

• Maintain project records, registers, and site-based documentation.
• Provide administrative support including data entry, claim validation, and payment processing.
• Coordinate project meetings, including preparing agendas, distributing documentation, and taking minutes.
• Manage document control, filing, version control, and record management processes.
• Update and maintain project registers, following up on outstanding information where required.
• Monitor approvals, permits, inspections, and document expiry dates.
• Maintain electronic filing systems and project databases.
• Provide general business support to the project team, including coordinating project-related assets such as IT equipment, PPE, and stationery.
• Assist with project reporting and other duties as directed.

Skills

Project administration

Document control

Stakeholder coordination

Microsoft Office

Attention to detail

Time management

Communication

Tools

Electronic document management systems

Job description

DFP Recruitment is seeking an organised Project Support Officer to provide administrative and project coordination support to a busy project delivery team. Ideal candidates have a background in construction projects and enjoy managing documentation and stakeholder coordination.

You will report to the Project Director/Managers and handle records, reporting, payments, and documentation to keep project information accurate and accessible.