Construction Administrator

Rashi Joshi; Gold Coast City; On-site; AUD 55,000 - 75,000; Full time

Job summary

Rashi Joshi is seeking an Administration Assistant to support the Construction Manager and project teams in a fast-paced construction environment. The role blends administration, accounts support, and personal assistant tasks to ensure smooth day-to-day operations on projects and in the office.

The successful candidate will be proactive, highly organised, and able to manage multiple priorities while maintaining clear communication with internal and external stakeholders.

Qualifications

• 3–5 years in Administration, Project Administration or PA within construction.
• Experience with Databuild and Procore is highly regarded.
• Strong written and verbal communication, and time management.

Responsibilities

• Provide administrative support to the Construction Manager and project team.
• Manage emails and phone enquiries; escalate as needed.
• Coordinate meetings; prepare agendas and minutes.
• Maintain filing systems and project documentation.
• Assist with project records and reporting requirements.
• Review invoices and reconcile discrepancies; support cost tracking.
• Prepare reports, presentations, and correspondence.
• Liaise with subcontractors, suppliers, and site staff; chase updates.

Skills

Administrative support

Project coordination

Databuild

Procore

Microsoft Office

Tools

Databuild

Procore

MS Office

Job description

Your new company An exciting opportunity exists for a highly organised Administration Assistant to support the Construction Manager and project teams within a fast-paced construction environment. This role combines administration, accounts support, and personal assistant responsibilities, ensuring the smooth day-to-day operation of projects and office functions. The successful candidate will be proactive, detail-oriented, and capable of managing multiple priorities while maintaining strong communication with internal and external stakeholders.

Your new role

Your duties and responsibilities as an Administration Manager will entail:

• Provide comprehensive administrative support to the Construction Manager and project team.
• Manage incoming emails and phone enquiries, responding or escalating as required.
• Coordinate meetings, prepare agendas, and take meeting minutes.
• Maintain accurate filing systems and project documentation.
• Assist with maintaining project records and reporting requirements.
• Review invoices using Databuild.
• Reconcile supplier invoices and follow-up discrepancies.
• Support financial record keeping and cost tracking across projects.
• Assist with preparation of reports, presentations, and correspondence.
• Monitor and prioritise tasks to ensure deadlines are met.
• Liaise with subcontractors, suppliers, and site staff.
• Follow up outstanding information, documentation, and approvals.
• Chase project staff for updates, timesheets, reporting, and required paperwork.

What you'll need to succeed

• Previous experience in an Administration Assistant, Project Administrator, or Personal Assistant role within construction is highly regarded (3-5years).
• Experience using Databuild and Procore.
• Strong written and verbal communication skills.
• Exceptional organisational and time management abilities.
• Ability to manage competing priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Professional and proactive approach with strong attention to detail.

What you’ll get in return

• Join a respected and growing construction business.
• Diverse role with exposure to both project and executive support functions.
• Opportunity to grow your career within the construction industry.