Full-Time Construction Project Coordinator

Housing Industry Association Limited; New South Wales; Hybrid; AUD 60,000 - 80,000; Full time

Job summary

Housing Industry Association Limited is seeking an experienced Project Administrator to provide essential administrative support to project managers and site teams on diverse residential and commercial renovation projects.

You will coordinate documentation, schedules, and procurement while liaising with clients, suppliers, subcontractors, and project teams to ensure projects run efficiently and stay within budget.

Qualifications

• Minimum one year of experience within the construction, renovation, or building industry.
• Strong knowledge of construction project administration processes.
• Excellent organisational and time management skills.
• Ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Experience preparing project documentation and coordinating subcontractors.
• Knowledge of Australian WHS requirements.

Responsibilities

• Provide administrative support across multiple construction and renovation projects.
• Coordinate project schedules, meetings, and site appointments.
• Prepare and maintain project documentation, including contracts, quotations, purchase orders, variations, invoices, and progress claims.
• Liaise with clients, subcontractors, suppliers, and project managers regarding project requirements and timelines.
• Track project milestones and assist in monitoring budgets and project costs.
• Process supplier invoices and maintain accurate financial and project records.
• Coordinate material orders and monitor deliveries to project sites.
• Prepare reports, meeting minutes, and project updates.
• Maintain electronic and hard-copy filing systems.
• Assist with compliance documentation, permits, insurances, and workplace health and safety records.
• Support project managers to ensure projects are delivered on time and within budget.

Skills

Organisation

Communication

Scheduling

Budget tracking

Multitasking

Microsoft Office

Independent worker

Education

Certificate IV in Business Administration

Diploma in Project Management

Bachelor's qualification in Construction Management

Tools

Evolution

FMweb

Xero

Stream

Job description

Housing Industry Association Limited is seeking an experienced Project Administrator to provide essential administrative support to project managers and site teams on diverse residential and commercial renovation projects.

You will coordinate documentation, schedules, and procurement while liaising with clients, suppliers, subcontractors, and project teams to ensure projects run efficiently and stay within budget.