Construction Project Administrator: Efficient Docs & Scheduling

Omni Recruit; City of Greater Dandenong; On-site; AUD 60,000 - 70,000; Full time

Job summary

Omni Recruit is seeking a Project Administrator in Dandenong South, VIC to support the project team with day-to-day administration and coordination across construction projects.

The ideal candidate has prior project administration experience in construction, strong organisational skills, and proficiency with MS Office and document management platforms. This full-time role involves liaising with clients, subcontractors and internal departments to keep projects on track.

Qualifications

• Experience as Project Administrator or Construction Administrator is preferred.
• Construction industry knowledge is highly desirable.
• Strong organisational and time-management skills.
• Excellent attention to detail.
• Confident communicating with clients by phone and email.
• Good written and spoken English.
• Strong Microsoft Office skills, especially Outlook, Word and Excel.
• Experience with construction document management systems is an advantage.
• Able to manage multiple projects and priorities at the same time.
• Proactive, reliable and willing to follow up tasks through to completion.

Responsibilities

• Prepare and submit pre-start documentation including SWMS and insurance documents.
• Assist with project handover and close-out documentation (warranties, O&M, handover packs).
• Coordinate installation works with clients and site representatives.
• Follow up site access, inductions, deliveries and installation dates.
• Maintain project folders and ensure documents are filed and up to date.
• Assist Project Managers and Coordinators with general administration.
• Upload and manage documents in systems like Aconex, Procore, Hammertech, SharePoint.
• Track project correspondence, drawings, approvals and outstanding information.
• Communicate with clients, subcontractors, suppliers and internal teams.
• Support with general project reporting and admin duties.

Skills

Organisational skills

Time management

Attention to detail

Communication

English proficiency

Multitasking

Proactive

Tools

Aconex

Procore

Hammertech

Simp el

SharePoint

Job description

Omni Recruit is seeking a Project Administrator in Dandenong South, VIC to support the project team with day-to-day administration and coordination across construction projects.

The ideal candidate has prior project administration experience in construction, strong organisational skills, and proficiency with MS Office and document management platforms. This full-time role involves liaising with clients, subcontractors and internal departments to keep projects on track.