Project Administration

Randstad; City of Greater Dandenong; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Permanent, full-time role

South East Melbourne location

Supportive construction team

Varied project exposure

Competitive salary based on experience

Job summary

Randstad is recruiting for a Project Administrator to support our busy construction project teams in South East Melbourne. The role focuses on keeping documentation, administration and stakeholder communications on track.

Ideal candidates will have prior construction administration experience, strong organisational skills and proficiency in MS Office. This is a permanent, full-time position offering a collaborative team environment and growth opportunities.

Qualifications

• Proven admin experience within the construction industry is essential.
• Strong understanding of construction terminology, processes and documentation.
• Excellent organisation and time-management skills.
• Confident communication with clients, subcontractors and project teams.

Responsibilities

• Providing day-to-day administrative support across multiple construction projects.
• Preparing and maintaining project documentation, registers and reports.
• Coordinating contracts, purchase orders, variations and progress claims.
• Managing invoices and assisting with project cost tracking.
• Liaising with clients, suppliers, subcontractors and internal teams.
• Coordinating permits, inductions, compliance documents and site records.
• Maintaining accurate information across project management systems.
• Scheduling meetings, preparing minutes and following up on actions.
• Supporting tender submissions and project handovers.
• Ensuring documentation is completed accurately and within required timeframes.

Skills

Project Administration

Construction experience

Attention to detail

Time management

Client communication

MS Office

Project management software

Team player

Tools

Microsoft Office

Excel

Outlook

Construction management software

Job description

An established construction business in South East Melbourne is seeking an experienced Project Administrator to support its busy project team. This is an excellent opportunity for a highly organised administrator who understands the construction environment and enjoys keeping projects, documentation and stakeholders on track.

To be considered for this position, you must have previous administration experience within the construction industry.

Project Administrator - Construction

South East Melbourne | Full-time Permanent Position | Immediate Start

The role

Working closely with Project Managers, Site Managers and subcontractors, your responsibilities will include:

• Providing day-to-day administrative support across multiple construction projects
• Preparing and maintaining project documentation, registers and reports
• Coordinating contracts, purchase orders, variations and progress claims
• Managing invoices and assisting with project cost tracking
• Liaising with clients, suppliers, subcontractors and internal teams
• Coordinating permits, inductions, compliance documents and site records
• Maintaining accurate information across project management systems
• Scheduling meetings, preparing minutes and following up on actions
• Supporting tender submissions and project handovers
• Ensuring documentation is completed accurately and within required timeframes

About you

To be successful in this role, you will have:

• Previous Project Administration or Construction Administration experience
• Demonstrated experience working within the construction industry - essential
• A strong understanding of construction terminology, processes and project documentation
• Excellent organisation and time-management skills
• Strong attention to detail and the ability to manage competing priorities
• Confident communication skills when dealing with clients, subcontractors and project teams
• Proficiency in Microsoft Office, particularly Word, Excel and Outlook
• Experience using construction or project management software will be highly regarded
• A proactive, reliable and team-focused approach

What's on offer

• Permanent, full-time opportunity
• South East Melbourne location
• Supportive and collaborative construction team
• Varied role across multiple projects
• Competitive salary based on experience
• Opportunity to join a stable and growing business

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.