Construction Project Administrator — Drive Smooth Project Delivery

Elements Recruitment; Sydney; On-site; AUD 77,000 - 94,000; Full time

Job summary

Elements Recruitment is seeking a Construction Project Administrator to join our growing team in Sydney. The role focuses on organising project administration, scheduling, mobilisation and maintaining essential project documentation.

Ideal candidates have 2+ years in construction-related project administration, strong MS Excel skills, WHS understanding and the ability to manage multiple priorities with a proactive approach.

Qualifications

• 2+ years of project administration or coordination experience in construction or related fields.
• Experience with scheduling, mobilisation and document control.
• Knowledge of WHS records, inductions and compliance registers.
• Proficient in Microsoft 365 and Excel.
• Strong follow-up and communication skills.
• Ability to manage competing priorities and deadlines.
• White Card essential.
• Experience with MS Project or SharePoint is advantageous.

Responsibilities

• Coordinate project administration, scheduling and mobilisation activities.
• Organise site inductions, licences, training, travel and accommodation.
• Maintain project folders, registers, schedules and action/issue logs.
• Coordinate timesheets, daily reports, photographs and project records.
• Maintain compliance, equipment and inspection registers.
• Support control of SWMS, ITPs, permits and other project docs.
• Follow up outstanding information with internal teams, subcontractors and site personnel.
• Assist with project close-out docs, including handover packs and warranties.
• Identify missing information or issues and escalate early.

Skills

Organised

Detail-oriented

Communication

Prioritisation

Tools

MS Project

SharePoint

Excel

Microsoft 365

Job description

Elements Recruitment is seeking a Construction Project Administrator to join our growing team in Sydney. The role focuses on organising project administration, scheduling, mobilisation and maintaining essential project documentation.

Ideal candidates have 2+ years in construction-related project administration, strong MS Excel skills, WHS understanding and the ability to manage multiple priorities with a proactive approach.