Project Administrator

Omni Recruit; City of Melbourne; On-site; AUD 60,000 - 70,000; Full time

Job summary

Omni Recruit is seeking a Project Administrator to support the Project Team with day-to-day construction project administration and coordination. Based in Dandenong South, VIC, the role involves document control, client liaison, and assisting from pre-start through to project completion.

The ideal candidate will be organised, reliable and hands-on, with experience in construction administration, proficiency in MS Office, and familiarity with project platforms such as Aconex, Procore or

Qualifications

• Proven experience in project administration and coordination in construction.
• Strong documentation and filing discipline for pre-start and handover packs.
• Excellent communication with clients and site teams.
• Proficient with MS Office and project platforms (Aconex/Procore/SharePoint).

Responsibilities

• Prepare and submit pre-start docs (SWMS, insurance documents, licenses).
• Assist with handover and close-out documents (warranties, O&M, packs).
• Coordinate installation dates and site access with clients and subs.
• Maintain project folders and ensure up-to-date filing.
• Support Project Managers with admin tasks.
• Upload/manage docs on Aconex, Procore, Hammertech, SharePoint.

Skills

Organization & time management

Attention to detail

Client communication

Written & spoken English

Multi-project management

Proactive & reliable

Tools

Aconex

Procore

Hammertech

Simpel

SharePoint

Outlook

Word

Excel

Job description

• Support dynamic projects with efficient administration
• Collaborate closely with project teams to ensure success
• Enhance your career in a fast-paced office environment

Position: Project Administrator
Industry: Construction / Commercial Fencing & Gates
Location: Dandenong South, VIC
Employment Type: Full Time
Salary range: 60,000 – 70,000 + Super

We are looking for an organised and reliable Project Administrator to assist our Project Team with the day-to-day administration and coordination of construction projects.

Previous experience or knowledge within the construction industry is preferred, as the role will involve project documentation, client communication and supporting projects from pre-start through to completion.

Key Responsibilities

• Prepare and submit pre-start documentation, including:
  • SWMS
  • Public Liability / WorkCover insurance documents
  • Licences and compliance documents
  • Site-specific documents as required
• Assist with project handover and close-out documentation, including:
  • Warranties
  • Operation and Maintenance documents
  • Handover packs
  • Completion documents
• Contact clients and site representatives to book and coordinate installation works
• Follow up site access, inductions, delivery and installation dates
• Maintain project folders and ensure documents are correctly filed and kept up to date
• Assist Project Managers and Project Coordinators with general project administration
• Upload and manage documents through systems such as Aconex, Procore, Hammertech, Simpel, SharePoint or similar platforms
• Assist with tracking project correspondence, drawings, approvals and outstanding information
• Communicate with clients, subcontractors, suppliers and internal departments
• Assist with general project reporting and administrative duties as required

Skills & Experience

• Previous experience as a Project Administrator, Project Coordinator Assistant or Construction Administrator is preferred
• Construction industry knowledge is highly desirable
• Strong organisational and time-management skills
• Excellent attention to detail
• Confident communicating with clients by phone and email
• Good written and spoken English
• Strong Microsoft Office skills, particularly Outlook, Word and Excel
• Experience with construction document management systems is an advantage
• Able to manage multiple projects and priorities at the same time
• Proactive, reliable and willing to follow up tasks through to completion

Ideal Candidate

We are looking for someone who is hands-on, organised and proactive, rather than someone who only waits for instructions. The successful candidate will support the Project Team by keeping documentation, bookings, filing and project administration organised so the Project Managers and Coordinators can focus on delivering the projects.

Consultant