Construction Project Admin: Organized Coordinator

Omni Recruit; City of Melbourne; On-site; AUD 60,000 - 70,000; Full time

Job summary

Omni Recruit is seeking a Project Administrator to support the Project Team with day-to-day construction project administration and coordination. Based in Dandenong South, VIC, the role involves document control, client liaison, and assisting from pre-start through to project completion.

The ideal candidate will be organised, reliable and hands-on, with experience in construction administration, proficiency in MS Office, and familiarity with project platforms such as Aconex, Procore or

Qualifications

• Proven experience in project administration and coordination in construction.
• Strong documentation and filing discipline for pre-start and handover packs.
• Excellent communication with clients and site teams.
• Proficient with MS Office and project platforms (Aconex/Procore/SharePoint).

Responsibilities

• Prepare and submit pre-start docs (SWMS, insurance documents, licenses).
• Assist with handover and close-out documents (warranties, O&M, packs).
• Coordinate installation dates and site access with clients and subs.
• Maintain project folders and ensure up-to-date filing.
• Support Project Managers with admin tasks.
• Upload/manage docs on Aconex, Procore, Hammertech, SharePoint.

Skills

Organization & time management

Attention to detail

Client communication

Written & spoken English

Multi-project management

Proactive & reliable

Tools

Aconex

Procore

Hammertech

Simpel

SharePoint

Outlook

Word

Excel

Job description

Omni Recruit is seeking a Project Administrator to support the Project Team with day-to-day construction project administration and coordination. Based in Dandenong South, VIC, the role involves document control, client liaison, and assisting from pre-start through to project completion.

The ideal candidate will be organised, reliable and hands-on, with experience in construction administration, proficiency in MS Office, and familiarity with project platforms such as Aconex, Procore or