Construction Project Admin & Coordinator

Universal Business Team; Canterbury-Bankstown; Vor Ort; AUD 60.000 - 90.000; Vollzeit

Zusammenfassung

APS Industries is seeking a proactive Project Administrator to support multiple construction projects across Australia. The role focuses on contract administration, subcontractor coordination, progress claims, variations and handover, with close collaboration to Project Managers and the Construction Manager.

Primarily office-based, the position includes occasional site visits and client engagement. You will use approved AI tools to streamline admin processes and improve efficiency, bringing

Qualifikationen

• Experience in construction administration or project support.
• Strong organisational skills and the ability to manage competing priorities across multiple projects.
• Excellent written and verbal communication skills.
• Confident working with numbers, spreadsheets, documentation and project registers.
• Proactive approach to following up outstanding information and deadlines.
• Strong attention to detail and the ability to identify inconsistencies before they become issues.
• Confident using Microsoft Excel, Outlook, Teams and SharePoint.
• Interest in using AI and technology to improve everyday workflows.
• Willingness to attend project sites and engage face-to-face with clients and subcontractors.

Aufgaben

• Review draft contracts against approved quotations and scope, flag departures for management review, and coordinate approvals and signatures.
• Coordinate project and contract administration, maintaining accurate records, documentation, approvals and client correspondence.
• Support progress claims, invoicing, debtor follow-up, variations, retentions and commercial reporting.
• Coordinate subcontractor sourcing, quotations, onboarding, compliance documentation, agreements and payment reconciliations.
• Assist Project Managers with day-to-day project and site coordination, programme updates, deadlines and subcontractor communication.
• Maintain project registers and coordinate notices, handover documentation, certifications and defects follow-up.

Kenntnisse

Construction administration

Project coordination

Microsoft Excel

Written and verbal communication

Attention to detail

AI tools

Site visits

SharePoint

DocuSign

Tools

Microsoft Excel

Outlook

Teams

SharePoint

Jonas Premier

MS Project

Smartsheet

DocuSign

Jobbeschreibung

APS Industries is seeking a proactive Project Administrator to support multiple construction projects across Australia. The role focuses on contract administration, subcontractor coordination, progress claims, variations and handover, with close collaboration to Project Managers and the Construction Manager.

Primarily office-based, the position includes occasional site visits and client engagement. You will use approved AI tools to streamline admin processes and improve efficiency, bringing