Project Coordinator

Universal Business Team; Canterbury-Bankstown; On-site; AUD 70,000 - 110,000; Full time

Job summary

APS Industries is seeking a capable Project Coordinator to join its team, supporting the successful delivery of engineering and industrial projects across Australia. You will work with Project Managers, clients, suppliers and internal teams to keep projects progressing safely, efficiently and commercially.

Role involves coordinating activities from pre-construction through to installation, commissioning and handover, bringing structure and organisation to delivery, ensuring documentation is

Qualifications

• Proven experience in project coordination, administration or project support within construction, engineering or a technical environment.
• Understanding of project documentation, subcontractor agreements, procurement and construction processes.
• Confidence interpreting technical drawings, specifications and project documentation.
• Experience preparing RFQs, coordinating suppliers and assisting with project budgets or cost tracking.
• Strong Microsoft Office skills, particularly Excel, Outlook and project scheduling tools.
• Excellent written and verbal communication skills, with the confidence to engage with clients, suppliers and internal teams.

Responsibilities

• Project Coordination: Supporting Project Managers with planning, scheduling, tracking milestones and coordinating resources to ensure projects are delivered on time and within scope.
• Technical Documentation: Preparing and maintaining project documentation, including SWMS, ITPs, inspection checklists, technical queries, data submissions, shop drawings and as-built documentation.
• Procurement & Subcontractor Management: Preparing RFQs, coordinating supplier quotations, assisting with subcontractor prequalification, agreements, site mobilisation and ongoing communication.
• Materials & Logistics: Preparing material take-offs (MTOs), coordinating purchasing and deliveries, liaising with the warehouse and monitoring stock availability.
• Commercial Support: Assisting with estimating, variation costing, budget reviews, project reporting and monitoring costs to support project margins.
• Client & Stakeholder Communication: Maintaining strong working relationships, providing regular project updates, responding to queries and following through on agreed actions.
• Site & Commissioning Support: Attending client sites when required to assist with installation, quality assurance, safety requirements and commissioning activities.

Skills

Project coordination

Documentation

Procurement

Stakeholder communication

Time management

Tools

CAD

Microsoft Excel

Project management software

Job description

Are you an organised and proactive Project Coordinator who enjoys bringing people, processes and projects together? Do you have an eye for detail, a practical mindset and the confidence to work across technical, operational and client-facing environments?

About the Business

Founded in 2012, APS Industries has grown into a market-leading provider of innovative, end-to-end solutions for the building services, mechanical and automotive workshop industries across Australia.

APS Industries is looking for a capable Project Coordinator to join its team, supporting the successful delivery of a diverse range of engineering and industrial projects. This is a varied position where you'll work closely with Project Managers, clients, suppliers, subcontractors and internal teams to keep projects progressing safely, efficiently and commercially.

About the Role

Working alongside the Projects team, you'll play an important role in coordinating project activities from pre-construction through to installation, commissioning and handover.

You'll bring structure and organisation to project delivery, ensuring documentation is accurate, resources are coordinated, deadlines are met and stakeholders remain informed.

Key Responsibilities

• Project Coordination: Supporting Project Managers with planning, scheduling, tracking milestones and coordinating resources to ensure projects are delivered on time and within scope.
• Technical Documentation: Preparing and maintaining project documentation, including SWMS, ITPs, inspection checklists, technical queries, data submissions, shop drawings and as-built documentation.
• Procurement & Subcontractor Management: Preparing RFQs, coordinating supplier quotations, assisting with subcontractor prequalification, agreements, site mobilisation and ongoing communication.
• Materials & Logistics: Preparing material take-offs (MTOs), coordinating purchasing and deliveries, liaising with the warehouse and monitoring stock availability.
• Commercial Support: Assisting with estimating, variation costing, budget reviews, project reporting and monitoring costs to support project margins.
• Client & Stakeholder Communication: Maintaining strong working relationships, providing regular project updates, responding to queries and following through on agreed actions.
• Site & Commissioning Support: Attending client sites when required to assist with installation, quality assurance, safety requirements and commissioning activities.

About You

You’ll be someone who enjoys taking ownership, anticipating what needs to happen next and keeping multiple moving parts organised. You’re comfortable working with different stakeholders and can confidently balance competing priorities without losing sight of the detail.

Ideally, you’ll bring:

• Proven experience in project coordination, project administration or project support within construction, engineering or a technical environment.
• An understanding of project documentation, subcontractor agreements, procurement and construction processes.
• Confidence interpreting technical drawings, specifications and project documentation.
• Experience preparing RFQs, coordinating suppliers and assisting with project budgets or cost tracking.
• Strong Microsoft Office skills, particularly Excel, Outlook and project scheduling tools.
• Excellent written and verbal communication skills, with the confidence to engage with clients, suppliers and internal teams.
• Strong organisational skills, initiative and the ability to work independently with minimal direction.

Experience with project management software, CAD/PDF documentation or industrial services would be advantageous.

Interested?

If you’re looking for a role that offers variety, responsibility and the opportunity to grow your project management capability, we’d love to hear from you!