Administration & Operations Coordinator

Pro Level Floor Preparation Pty Ltd; Gold Coast City; On-site; AUD 30,000 - 41,000; Part time

Job summary

Pro Level Floor Preparation Pty Ltd in Nerang, QLD is seeking a reliable Administration & Operations Coordinator on a casual basis. You will underpin daily operations, coordinate admin tasks, and support management and field teams to ensure high service levels for clients in the region.

The role offers flexible casual hours and an opportunity to contribute to a growing floor preparation business while developing organisational and coordination skills.

Qualifications

• Proven experience in an administrative or office support role
• Strong organisational skills and multitasking ability
• Excellent written and verbal communication skills
• Proficiency in MS Office and email management

Responsibilities

• Manage general administrative tasks including scheduling appointments and filing
• Coordinate operational activities for smooth daily functions
• Answer and direct telephone enquiries professionally
• Provide administrative support to management and teams
• Maintain accurate records and databases
• Assist with customer communication and correspondence
• Support project coordination and scheduling
• Manage office supplies and invoicing/billing tasks as needed
• Perform other admin duties to support operations

Skills

Organisational skills

Microsoft Office proficiency

Communication skills

Attention to detail

Telephone manner

Independent work

Teamwork

Flexibility

Driver's licence desirable

Tools

Microsoft Office

Email management

Job description

Pro Level Floor Preparation Pty Ltd is a specialist floor preparation company based in Nerang, QLD. We are dedicated to delivering high-quality floor preparation services to commercial and residential clients throughout the region. Our team is committed to excellence, reliability, and building strong relationships with our clients and partners. We pride ourselves on our professional approach and attention to detail in every project we undertake.

About the role

We are seeking a reliable and organised Administration & Operations Coordinator to join our team on a casual basis based in Nerang, QLD 4211. This role is integral to the smooth running of our daily operations, providing essential administrative and operational support across all areas of the business. You will be the backbone of our office, ensuring that our teams have the resources, information, and coordination they need to deliver excellent service to our clients. This is an ideal opportunity for someone seeking flexible, casual work whilst making a meaningful contribution to a growing business.

Key responsibilities

• Manage general administrative tasks including scheduling appointments, maintaining filing systems, and organising documentation
• Coordinate operational activities to ensure smooth day-to-day functioning of the business
• Answer and direct telephone enquiries professionally and efficiently
• Provide administrative support to management and operational staff
• Maintain accurate records and databases relevant to business operations
• Assist with customer communication and correspondence
• Support project coordination and scheduling where required
• Manage office supplies and equipment ordering to maintain adequate stock levels
• Assist with invoicing, billing, payroll and basic bookkeeping tasks as needed
• Perform other administrative duties as assigned to support business operations

What we're looking for

• Proven experience in an administrative or office support role, ideally in a trades, construction, or service-based industry
• Strong organisational skills with the ability to prioritise tasks and manage multiple responsibilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and familiarity with email management
• Attention to detail and accuracy in record-keeping and data entry
• Professional telephone manner and customer service skills
• Ability to work independently and as part of a team
• Flexibility and adaptability to changing priorities and workload
• Reliability and punctuality
• A valid driver's licence is desirable for occasional errands and site visits

What we offer

We offer a casual position that provides flexibility to suit your lifestyle and commitments. You will be working with a professional team that values reliability and integrity. This role offers the opportunity to gain valuable experience in business operations and administration within a growing company. You will have access to a supportive work environment where your contributions are recognised and appreciated.