Construction AP & Admin Specialist (FT, Flexible)

Impression Projects Pty Ltd; Sydney; On-site; AUD 65,000 - 85,000; Full time

Job summary

Impression Projects Pty Ltd in Sydney is seeking an Accounts Payable & Administration Officer to join the team in a full-time role. The position is based in our Peakhurst office with Monday to Friday hours and a flexible start around January 2027.

Working closely with the Accounts Manager, you will process invoices, code against PO, and support administration across the business while maintaining accurate records in Xero and keeping stakeholders informed.

Qualifications

• Experience in accounts payable or accounts administration.
• Sound understanding of accounts payable procedures and invoice processing.
• Proficiency in Microsoft Office, especially Excel and Outlook.
• Excellent organisational and time-management skills.
• Ability to work independently within a small team.

Responsibilities

• Process supplier invoices and manage accounts payable.
• Code and match invoices against purchase orders and supporting documentation.
• Assist with supplier reconciliations, statements and account queries.
• Maintain accurate financial records and transactions in Xero.
• Follow up outstanding invoices and supporting documentation.
• Assist with subcontractor and supplier administration.
• Maintain electronic filing systems and accurate records.
• Provide general administrative support to the Accounts Manager and project team.
• Respond to general email and telephone enquiries.
• Assist with improvements to office administration and accounts processes.

Skills

Attention to detail

Organised

Time management

Professional communication

Independent worker

Tools

Xero

Excel

Outlook

Purchase order systems

Job description

Impression Projects Pty Ltd in Sydney is seeking an Accounts Payable & Administration Officer to join the team in a full-time role. The position is based in our Peakhurst office with Monday to Friday hours and a flexible start around January 2027.

Working closely with the Accounts Manager, you will process invoices, code against PO, and support administration across the business while maintaining accurate records in Xero and keeping stakeholders informed.