Accounts Payable & Administration Officer

Impression Projects Pty Ltd; Sydney; On-site; AUD 65,000 - 85,000; Full time

Job summary

Impression Projects Pty Ltd in Sydney is seeking an Accounts Payable & Administration Officer to join the team in a full-time role. The position is based in our Peakhurst office with Monday to Friday hours and a flexible start around January 2027.

Working closely with the Accounts Manager, you will process invoices, code against PO, and support administration across the business while maintaining accurate records in Xero and keeping stakeholders informed.

Qualifications

• Experience in accounts payable or accounts administration.
• Sound understanding of accounts payable procedures and invoice processing.
• Proficiency in Microsoft Office, especially Excel and Outlook.
• Excellent organisational and time-management skills.
• Ability to work independently within a small team.

Responsibilities

• Process supplier invoices and manage accounts payable.
• Code and match invoices against purchase orders and supporting documentation.
• Assist with supplier reconciliations, statements and account queries.
• Maintain accurate financial records and transactions in Xero.
• Follow up outstanding invoices and supporting documentation.
• Assist with subcontractor and supplier administration.
• Maintain electronic filing systems and accurate records.
• Provide general administrative support to the Accounts Manager and project team.
• Respond to general email and telephone enquiries.
• Assist with improvements to office administration and accounts processes.

Skills

Attention to detail

Organised

Time management

Professional communication

Independent worker

Tools

Xero

Excel

Outlook

Purchase order systems

Job description

Accounts Payable & Administration Officer

About the roleImpression Projects is an established Sydney-based commercial construction and fit-out company delivering projects across the retail, hospitality and commercial sectors.

We are seeking an experienced, organised and reliable Accounts Payable & Administration Officer to join our friendly office team in a full time role Monday to Friday. Flexible working hours. We are looking for the position to commence early January 2027.

Working closely with our Accounts Manager, you will provide essential accounts payable support while assisting with general administration across the business.

This position is ideal for someone who enjoys working with numbers, has excellent attention to detail and appreciates a varied role within a busy, team-oriented environment.

About the Role

Your key responsibilities will include:

• Processing supplier invoices and managing accounts payable.
• Coding and matching invoices against purchase orders and supporting documentation.
• Assisting with supplier reconciliations, statements and account queries.
• Maintaining accurate financial records and transactions in Xero.
• Following up outstanding invoices and supporting documentation.
• Assisting with subcontractor and supplier administration.
• Maintaining electronic filing systems and accurate records.
• Providing general administrative support to the Accounts Manager and wider project team.
• Responding to general email and telephone enquiries.
• Assisting with improvements to office administration and accounts processes.

About You

We are looking for someone who is confident in accounts administration, organised and comfortable managing competing priorities.

Previous experience in accounts payable or accounts administration.

Sound understanding of accounts payable procedures and invoice processing.

Proficiency in Microsoft Office, particularly Excel and Outlook.

Strong attention to detail and accuracy.

Excellent organisational and time-management skills.

Ability to work independently while contributing to a small, supportive team.

Professional communication skills and a positive, practical attitude.

Highly regarded:

• Experience within the construction or related industries.
• Familiarity with purchase order systems and invoice approval processes.

What We Offer

Permanent, full-time employment with an established construction company.

Monday-to-Friday working week with flexibility around start and finish times.

Friendly and supportive team environment.

A varied position combining accounts and office administration.

Opportunity to develop your skills and knowledge within the construction industry.

Convenient office-based position in Peakhurst.