Compliance Coordinator - Fire Safety

Force Fire Services P/L; Parramatta; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Friendly culture

Career development

Growth opportunities

Life-safety impact

Job summary

Force Fire Services P/L in Parramatta, NSW, seeks an organised Compliance Coordinator to own compliance documentation and AFSS processes across our fire protection client sites. You will liaise with clients, technicians and certifiers, monitor due dates, track defects, and maintain accurate records of testing and certificates.

This role requires strong communication and detail orientation, proficiency in Microsoft Office, and experience with Uptick or similar software.

Qualifications

• Minimum 2 years' experience in compliance coordination or a similar role.
• Understanding AFSS requirements and fire safety legislation.
• Confident communication with clients and internal teams.
• Experience using Uptick or similar field management software.
• Ability to work independently as well as part of a team.
• Proficient in Microsoft Office (Excel, Outlook and Word).

Responsibilities

• Coordinate and manage the AFSS process for client properties.
• Monitor AFSS due dates and ensure documentation collected and submitted on time.
• Liaise with clients, technicians and certifiers to obtain required documentation.
• Track defects, non-conformances and recommendations identified in inspection reports.
• Follow up on rectification works and ensure supporting documentation is received.
• Maintain accurate compliance records, including service reports, certificates and testing results.
• Upload and manage compliance documentation through Uptick and client portals.
• Act as a key point of contact for AFSS requirements and documentation requests.
• Work with internal teams to ensure compliance deadlines are met.
• Prepare compliance reports and identify opportunities to improve processes.

Skills

Compliance coordination

Administration

Communication skills

Attention to detail

Microsoft Office

Organizational skills

Tools

Uptick

Job description

Are you an organised and detail-oriented Compliance Coordinator with experience in administration, compliance or document management?

We’re looking for someone to join our team and take ownership of compliance documentation and reporting across our fire protection client sites, helping ensure our clients meet their statutory fire safety obligations.

Compliance Coordinator – Fire Protection Services

What you’ll do

• Coordinate and manage the Annual Fire Safety Statement (AFSS) process for applicable client properties.
• Monitor upcoming AFSS due dates and ensure all documentation is collected and submitted on time.
• Liaise with clients, technicians and certifiers to obtain required compliance documentation.
• Track outstanding defects, non-conformances and recommendations identified in inspection reports.
• Follow up on rectification works and ensure supporting documentation is received.
• Maintain accurate compliance records, including service reports, certificates and testing results.
• Upload and manage compliance documentation through Uptick and client portals.
• Act as a key point of contact for clients regarding AFSS requirements, compliance queries and documentation requests.
• Work closely with internal service, repairs and administration teams to ensure compliance deadlines are met.
• Prepare compliance reports and identify opportunities to improve processes and procedures.

What we’re looking for

• Minimum 2 years' experience in compliance coordination, administration or a similar role.
• Understanding of AFSS requirements and fire safety legislation is highly regarded.
• Confident communication skills, with the ability to liaise professionally with clients and internal teams.
• Experience using Uptick or similar field management software is desirable.
• Ability to work independently as well as part of a team; able to prioritise tasks and proactively follow up outstanding items.
• Proficiency in Microsoft Office (Excel, Outlook and Word).
• Experience in fire protection, building services or facilities management is highly desirable.
• Strong document management and administrative skills.
• Excellent attention to detail and ability to manage multiple deadlines.

Why Force Fire?

• Competitive salary and benefits
• Supportive team and great culture
• Training and career development opportunities
• Growing business with exciting opportunities
• Be part of a team that plays an important role in protecting lives and property.

Ready to take the next step? Join the Force Fire team and help us deliver the highest standards of fire safety compliance.