Community Engagement Support Assistant

Girton Grammar; Greater Bendigo; On-site; AUD 34,000 - 44,000; Part time

Job summary

Girton Grammar School is seeking a highly organised, personable and proactive Community Engagement Support Assistant on a part-time basis to support the delivery of School events, alumni activities and broader community engagement initiatives.

Working closely with the Community Engagement and Alumni Manager, this varied position will provide administrative and operational support across the School’s annual events calendar and the activities of the Old Girtonians’ Association.

Qualifications

• Strong organisational skills and attention to detail.
• Excellent communication and relationship-building skills.
• Experience in administration, event coordination, community engagement or related area.
• Confidence using Microsoft 365 and database systems.
• Ability to manage competing priorities and work collaboratively.
• Professional, proactive and flexible approach.
• Strong commitment to child safety and student wellbeing.

Responsibilities

• Assist with planning and delivery of School events, alumni activities and community initiatives.
• Coordinate invitations, registrations, guest lists and event communications.
• Support event logistics, including catering, venues, equipment and guest management.
• Maintain accurate alumni and community databases and records.
• Support Old Girtonians’ Association activities, reunions and alumni communications.
• Liaise with staff, families, alumni, suppliers and community stakeholders.
• Provide general administrative support to the Strategy and Operations team.

Skills

Organisational skills

Communication

Administration

Event coordination

Microsoft 365

Database systems

Prioritising effectively

Education

Event management qualification

Administration qualification

Tools

Microsoft 365

Database systems

Job description

Girton Grammar School is seeking a highly organised, personable and proactive Community Engagement Support Assistant part time to support the delivery of School events, alumni activities and broader community engagement initiatives.

Working closely with the Community Engagement and Alumni Manager, this varied position will provide administrative and operational support across the School’s annual events calendar and the activities of the Old Girtonians’ Association. The role will also provide administrative assistance to the Strategy and Operations team.

About the Role

You will:

• Assist with the planning and delivery of School events, alumni activities and community initiatives.
• Coordinate invitations, registrations, guest lists and event communications.
• Support event logistics, including catering, venues, equipment and guest management.
• Maintain accurate alumni and community databases and records.
• Support Old Girtonians’ Association activities, reunions and alumni communications.
• Liaise with staff, families, alumni, suppliers and community stakeholders.
• Provide general administrative support to the Strategy and Operations team.

Some events will take place outside normal working hours, including occasional evenings and weekends.

About You

You will bring:

• Strong organisational skills and attention to detail.
• Excellent communication and relationship-building skills.
• Experience in administration, event coordination, community engagement or a related area.
• Confidence using Microsoft 365 and database systems.
• The ability to manage competing priorities and work collaboratively.
• A professional, proactive and flexible approach.
• A strong commitment to child safety and student wellbeing.

Relevant qualifications in event management, administration, business or a related discipline are highly regarded. Previous experience in a school or community environment is desirable but not essential.

• Supportive and collegial school community
• Well-resourced classrooms and clear expectations
• Be part of a respected independent school in regional Victoria

To be eligible to apply you must hold existing work rights to work in Australia

Applications close on 13th November 2026.

Interviews will commence as applications are received Girton Grammar School reserves the right to commence the recruitment process and appoint the position before the applications close date.

All applicants must be eligible to work in Australia.

Girton Grammar School is committed to child safety. Candidates applying for teaching appointments must be registered with the Victorian Institute of Teaching. All other staff are required to provide a Working with Children Check (WWCC). Referee checks will be undertaken prior to employment. Girton Grammar is an Equal Opportunity Employer

All applications will be treated with strictest confidence.