Event Manager

Geelong Grammar School; Victoria; On-site; AUD 110,000 - 170,000; Full time

Job summary

Geelong Grammar School in Victoria seeks an experienced leader to manage our diverse event portfolio across three campuses, from information sessions to milestone celebrations. You will oversee budgeting, vendor relationships, and cross‑department collaboration with Marketing, Facilities, IT/AV and external partners.

You will lead strategic planning, develop robust event policies, and mentor the Administration & Event Assistant while driving attendee experience improvements and post‑event

Qualifications

• Significant event management experience with a track record of delivering successful events.
• Strong strategic planning capability and analytical skills.
• Outstanding stakeholder management and communication skills.
• Excellent organisational and project management abilities.
• Experience budgeting and negotiating with suppliers.

Responsibilities

• Lead the integrated planning and delivery of all School events across three campuses.
• Develop and implement a 12-month strategic event calendar aligned to enrolment, alumni and fundraising objectives.
• Establish and refine event policies, processes and systems to ensure consistency and accountability.
• Oversee budgets, supplier negotiations and contractor management.
• Produce comprehensive event documentation including project plans, running sheets, seating plans, AV briefs and post-event analysis.
• Partner with Marketing and Communications to maximise attendance and nurture post-event engagement.
• Provide guidance to Heads of House on key community events such as House Dinners and Valedictories.
• Drive continuous improvement in systems and the attendee experience.
• Lead and mentor the Administration & Event Assistant.

Skills

Event management

Strategic planning

Analytical skills

Stakeholder management

Communication skills

Organisational skills

Budget management

Leadership

Microsoft Office

Education sector experience

Education

Tertiary qualification in events/hospitality

Anaphylaxis Course

Asthma Course

CPR Course

Tools

Synergetic

TryBooking

Canva

Job description

Geelong Grammar School is one of the world’s leading co-educational boarding and day schools. Offering exceptional educational opportunities across four campuses from Early Learning to Year 12, Geelong Grammar School is committed to making a positive difference for students, staff, and the community. We believe in prioritising wellbeing, adventure, creativity, and academic rigour, and we value wisdom.

About the role

Reporting to the Head of Alumni and Community Relations, you will oversee the end-to-end management of theSchool’sdiverse event portfolio,fromInformation Sessions toschoolevents and key milestone celebrations.

This is a leadership role with one direct report (Administration & Event Assistant) and extensive collaboration across theSchool, including Facilities, IT/AV, Marketing,Advancementand external partners.

What you will be doing

• Lead the integrated planning and delivery of all School events across three campuses
• Develop and implement a 12-month strategic event calendar aligned to enrolment,alumniand fundraising objectives
• Establish and refine event policies,processesand systems to ensure consistency and accountability
• Oversee budgets, suppliernegotiationsand contractor management
• Produce comprehensive event documentation including project plans, running sheets, seating plans, AVbriefsand post-event analysis
• Partner with Marketing and Communications to maximise attendance and nurture post-event engagement
• Provide guidance to Heads of House on key community events such as House Dinners and Valedictories
• Drive continuous improvement in systems and the attendee experience
• Lead and mentor the Administration & Event Assistant

What we are looking for

You are a confident and capable event professional who thrives in a fast-paced environment and enjoys balancing strategy with hands‑on delivery.

You will bring:

• Significant event management experience with a strongtrack recordof delivering successful events
• Strategic planning capability and strong analytical skills
• Outstanding stakeholder management and communication skills
• Exceptional organisational and project management ability
• Experience managing event budgets and negotiating with suppliers
• A collaborative leadership style and proactive, solutions-focused mindset
• Advanced Microsoft Office skills
• Experience within education or the not-for-profit sector
• Familiarity with event systems such as Synergetic,TryBookingand Canva
• Previousteam leadership experience

Qualifications:

• Relevant tertiary qualifications and/or significant experience working in event/hospitality management
• Anaphylaxis Course (22578VIC - Course in First Aid Management of Anaphylaxis) [Desirable]
• Asthma Course (22702VIC - Course in the Management of Asthma Risks and Emergencies) [Desirable]
• CPR Course (HLTAID009 - Provide cardiopulmonary resuscitation [Desirable]

Applications close at 12:00pm on 11 November 2026

Please be aware that applications will be reviewed as they aresubmittedand interviews and offers may occur prior to the closing date.

Geelong Grammar School is committed to the safety of all students and has a zero tolerance of student abuse.

The School’s Student Safeguarding Framework, which includes the Student Safeguarding Strategy, Student Safeguarding Policy and Student Safeguarding Code of Conduct, is available on the GGS website , under ‘Student Safeguarding’.The School expects that all staff members (and School Community members) comply with the Student Safeguarding Framework policies and procedures and the Child Safe Standards , as applicable to their role. Any queries in respect of this Framework or the School’s expectations should be directed to [e-mail] .