Executive Assistant to the Head of Senior School

Camberwell Grammar School; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Professional development funding

Salary packaging options

Campus health facilities and gym

Employee Assistance Program (EAP)

Onsite staff parking

Collaborative team environment

Sustainable campus community

Job summary

Camberwell Grammar School is seeking a warm, proactive Executive Assistant to the Head of Senior School in Canterbury, Melbourne. This newly created, full-time role supports the Head of Senior School and the broader Senior School Office, coordinating calendars, meetings, emails and communications while maintaining discretion and confidentiality.

You will engage with students, families and staff, coordinate assemblies and major events, and help shape office rhythms as the Head’s trusted partner.

Qualifications

• Demonstrated experience providing administrative or executive support in a busy, service-oriented environment, preferably within a school.
• Exceptional organisational and time-management skills, with the ability to anticipate needs, prioritise effectively and manage competing demands.
• Excellent interpersonal and communication skills, with a warm, professional and welcoming approach to students, families and colleagues.
• Strong written communication skills and excellent attention to detail.
• Proficiency in Microsoft Outlook, Word and Excel, including calendar and inbox management, document preparation and data organisation.
• Sound judgement, initiative and the ability to work independently while building a close, collaborative relationship with the Head of Senior School.
• A high level of discretion, tact and confidentiality when managing sensitive information and communications.
• A flexible, solutions-focused approach, with a commitment to exceptional service and the ability to remain calm and positive in a dynamic environment.

Responsibilities

• Act as the first point of contact for the Senior School office for students, families and staff.
• Manage the Head of Senior School’s calendar and inbox, coordinate meetings and correspondence.
• Support communications and workflows, prioritise tasks and ensure timely attention to important matters.
• Coordinate Senior School assemblies, key events and celebrations (Valedictory and Year 12 Formal).
• Collaborate with colleagues across the school to foster a positive, connected community.
• Provide high level executive and administrative support in a busy school environment.

Skills

Administrative support

Executive support

Calendar management

Microsoft Outlook

Microsoft Word

Microsoft Excel

Communication skills

Discretion

Education

Working with Children Check

National Crime Check

Tools

Microsoft 365 suite

Job description

Executive Assistant to the Head of Senior School

Camberwell Grammar School is an independent Anglican day school for boys from Pre-Preparatory to Year 12. We aim to give every student in our care the very best education in order to prepare them for life beyond school. We are a learning community, which encourages staff, students, past students and parents to involve themselves fully in all aspects of school life and to identify themselves with its values: Learning, Respect, Integrity, Courage and Optimism. We are proud of the warm spirit and sense of community that characterises our school family.

Our school campus is located in the leafy inner east suburb of Canterbury, on land originally inhabited by the Wurundjeri People of the Kulin Nation, and blends period architecture with exciting contemporary design and state-of-the-art facilities.

ABOUT THE ROLE

We are seeking a warm, proactive and highly organised Executive Assistant to the Head of Senior School, playing a pivotal role in the smooth and effective operation of the Senior School Office.

This is an exciting opportunity to join a welcoming and professional school community in a newly created role, following the separation of the Deputy Principal and Head of Senior School portfolios in 2027. You will be working alongside our newly appointed Head of Senior School, offering a unique opportunity to build a trusted working relationship from the outset and help establish the rhythms and practices of the office. This will suit someone who enjoys working closely with a senior leader, takes initiative and is energised by the opportunity to help shape how a new working partnership develops. You will provide high level executive and administrative support in a busy, engaging school environment.

As the first point of contact for the Senior School office, you will create a warm and welcoming experience for students, families and staff. You will manage the Head of Senior School’s calendar and inbox, coordinate meetings and correspondence, manage communications and workflow, and anticipate priorities to help each day run smoothly. With sound judgement, initiative and discretion, you will manage competing demands, protect confidential information and ensure that important matters receive timely attention.

You will also coordinate Senior School assemblies, key events and celebrations, including Valedictory and the Year 12 Formal, while working collaboratively with colleagues across the school to support a positive and connected community.

This is a wonderful opportunity for someone who enjoys working with young people, takes pride in providing exceptional service and thrives on being the organised, trusted person behind the scenes who helps a senior leader and the wider Senior School community do their best work. You will play a meaningful and valuable role as part of the broader Senior School team, contributing to a positive, connected and supportive school community.

This is a full time, permanent position, commencing in January 2027.

ABOUT YOU

You are a warm, approachable and professional individual who genuinely enjoys working with young people and building positive relationships with students, families and colleagues. You bring a calm, patient and caring manner to your interactions, together with sound judgement and the confidence to navigate a busy school environment.

You are highly organised, proactive and adaptable, with the ability to anticipate needs, manage competing priorities and exercise initiative. You enjoy working closely with a senior leader, developing an understanding of their working style and taking ownership of the practical details that enable them to focus on their priorities. You are confident managing calendars, filtering and prioritising communications, and making sound decisions about what needs attention, what can be handled independently and what requires escalation.

You have strong written communication skills and an excellent eye for detail. You are digitally capable, particularly in Microsoft Outlook, Word and Excel, and enjoy finding practical ways to improve systems, workflow and organisation.

Above all, you are someone who values relationships, takes pride in their work and understands the importance of discretion, reliability and genuine care in a school community. You will bring a collaborative spirit, a willingness to learn and a commitment to making a positive difference to the everyday experience of students, families and staff.

• Demonstrated experience providing administrative or executive support in a busy, service-oriented environment, preferably within a school.
• Exceptional organisational and time-management skills, with the ability to anticipate needs, prioritise effectively and manage competing demands.
• Excellent interpersonal and communication skills, with a warm, professional and welcoming approach to students, families and colleagues.
• Strong written communication skills and excellent attention to detail.
• Proficiency in Microsoft Outlook, Word and Excel, including calendar and inbox management, document preparation and data organisation.
• Sound judgement, initiative and the ability to work independently while building a close, collaborative relationship with the Head of Senior School.
• A high level of discretion, tact and confidentiality when managing sensitive information and communications.
• A flexible, solutions-focused approach, with a commitment to exceptional service and the ability to remain calm and positive in a dynamic environment.

Qualifications

• Working with Children Check.
• National Crime Check.

If you are an organised, people-focused professional who enjoys being part of a vibrant school community and would value the opportunity to build a trusted working relationship with our new Head of Senior School, we would love to hear from you.

WHY JOIN CAMBERWELL GRAMMAR SCHOOL?

At Camberwell Grammar School we have a vision of learning which encompasses all aspects of life – not just the intellectual, but also the social, cultural, physical and spiritual. Our programs are deliberately structured to educate the whole student – not just the mind. We hope to educate committed citizens of the future, interested and passionate about the problems facing our world and with the skills necessary to do something about them.

You will play a pivotal role in this vision.

BENEFITS OF WORKING AT CAMBERWELL GRAMMAR

• Genuine support and dedicated funding for continuous professional growth and learning opportunities
• Competitive remuneration and flexible salary packaging options
• Access to exceptional campus health and sports facilities, including an onsite gym, 50m swimming pool, and subsidised wellbeing classes
• Proactive staff wellbeing initiatives and confidential support through our Employee Assistance Program (EAP) for you and your family
• A structured, thoughtful onboarding process designed to welcome you warmly into the fabric of our school
• Dedicated onsite staff parking on our beautiful campus
• A welcoming, innovative, and deeply collaborative team environment
• The opportunity to contribute to a genuinely sustainable campus community

Applications close: Sunday 8 November 2026 at 11.00pm.

NO AGENCIES PLEASE

Child Safety Commitment Statement

Camberwell Grammar School is unwavering in its commitment to the safety and wellbeing of all children and young people in its care. We are dedicated to creating a secure, inclusive, and respectful environment where every student feels valued, respected, and empowered to thrive.

Child Safety and Wellbeing Responsibilities

This role involves active participation in maintaining and promoting child safety and wellbeing across all aspects of school life. Your duties and responsibilities include:

Ensuring Safety:

• Actively identify, assess, and mitigate risks to child safety within the school environment, both physical and digital.
• Implement the school’s child safety policies and practices to safeguard students from harm.
• Create a positive and inclusive environment that supports the emotional, social, and academic needs of all students.
• Work collaboratively with students, families, and colleagues to promote a culture of respect, inclusion, and safety.

Responding to Concerns:

• Monitor and report any concerns or incidents regarding child safety to the school’s Child Safety Officer or designated authority.
• Maintain accurate and confidential records of all child safety concerns or incidents.

Engaging with Diverse Needs:

• Support children from a variety of cultural, linguistic, and socioeconomic backgrounds.
• Demonstrate an understanding of and commitment to meeting the unique needs of students with disabilities or other specific challenges.

Modelling Ethical Conduct:

• Exhibit professional behaviour that aligns with the school’s values and child safety standards.
• Lead by example to foster a culture of trust, respect, and accountability.

Camberwell Grammar School invites candidates who share our commitment to child safety and wellbeing to contribute to our community and help every student reach their full potential.