Civil Project Coordinator - Admin & Procurement

Regal Innovations; Sydney; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Company phone

Laptop

Uniform

Professional development

Career progression

Job summary

Regal Innovations in Sydney is seeking a highly organized Project Coordinator to support project and site teams in delivering civil construction projects. You will manage project administration, procurement, documentation, and communications, acting as the central point of coordination on site.

Join a long-standing company with a strong track record across Australia, offering a stable Monday–Friday schedule, professional development, and a collaborative team environment.

Qualifications

• Qualifications in Business Administration, Construction Management, or related discipline.
• A current Driver’s Licence and Construction White Card.
• Proven experience in project administration or site coordination within construction or civil industries.
• Strong organisational skills with time management and attention to detail.
• Strong written and verbal communication.
• Proficient in MS Office and project management software (e.g. MS Projects).
• Proactive, adaptable and thrives in fast-paced environments.

Responsibilities

• Providing day-to-day administrative and coordination support to Project and Site Managers.
• Preparing, distributing, and maintaining project documentation including drawings, purchase orders, subcontractor records, and variations.
• Coordinating staff, subcontractors, deliveries, equipment, and site meetings.
• Monitoring project progress and assisting with milestone reporting.
• Liaising with suppliers to coordinate materials and delivery schedules.
• Preparing purchase orders, obtaining supplier and subcontractor quotations, and assisting procurement.
• Supporting cost tracking, progress claims, subcontractor payments, and variations.
• Maintaining WHS, Quality, and Environmental compliance documentation.
• Acting as the administrative link between site teams and head office and fostering relationships with clients and suppliers.
• Contributing to continuous improvement of project administration systems and processes.

Skills

Project coordination

Time management

Attention to detail

Written and verbal communication

Proactive and adaptable

Education

Business Administration

Construction Management

Related discipline

Tools

MS Office

MS Projects

Job description

Regal Innovations in Sydney is seeking a highly organized Project Coordinator to support project and site teams in delivering civil construction projects. You will manage project administration, procurement, documentation, and communications, acting as the central point of coordination on site.

Join a long-standing company with a strong track record across Australia, offering a stable Monday–Friday schedule, professional development, and a collaborative team environment.