Executive Assistant

Council Jobs; Ararat; On-site; AUD 70,000 - 90,000; Full time

Job summary

Council Jobs is seeking an Executive Assistant for the Office of the CEO in Ararat. The role provides confidential executive support to the CEO, Mayor and Councillors, ensuring smooth and efficient Council operations.

You will manage diaries, meetings, travel, briefing materials and committee support, contributing to continuous improvement and high professional standards within a collaborative team.

Qualifications

• Experience providing executive or senior administrative support.
• Excellent organisational, time management and communication skills.
• Ability to manage competing priorities and maintain confidentiality.
• Strong attention to detail and a professional, customer-focused approach.
• Proficiency in Microsoft Office and contemporary business systems.
• Qualifications in Business Administration or related field, or equivalent experience.
• Experience in local government or a similarly complex organisation.
• Current driver’s licence.

Responsibilities

• Provide high-level administrative and executive support.
• Manage diaries, meetings, correspondence and briefing materials.
• Coordinate travel, events and official engagements.
• Support Council and Committee meetings through agenda and minute preparation.
• Monitor actions and priorities within the Office of the CEO.
• Assist with projects, record keeping and continuous improvement initiatives.

Skills

Executive support

Time management

Communication

Confidentiality

Attention to detail

Education

Business Administration or related field

Tools

Microsoft Office

Contemporary business systems

Job description

We're seeking a highly organised and professional Executive Assistant to join the Office of the CEO. This key role provides confidential executive support to the CEO, Mayor and Councillors, helping to ensure Council's operations run smoothly and efficiently.

In This Role You Will:

• Provide high-level administrative and executive support.
• Manage diaries, meetings, correspondence and briefing materials.
• Coordinate travel, events and official engagements.
• Support Council and Committee meetings through agenda and minute preparation.
• Monitor actions and priorities within the Office of the CEO.
• Assist with projects, record keeping and continuous improvement initiatives.

About You

You will bring:

• Experience providing executive or senior administrative support.
• Excellent organisational, time management and communication skills.
• The ability to manage competing priorities and maintain confidentiality.
• Strong attention to detail and a professional, customer-focused approach.
• Proficiency in Microsoft Office and contemporary business systems.
• Qualifications in Business Administration or a related field, or equivalent experience.
• Experience in local government or a similarly complex organisation.
• Current driver's licence.

Why Join Us?

This is an opportunity to work at the centre of Council operations, supporting key decision-makers while contributing to positive outcomes for the community. You'll join a collaborative and professional workplace that values teamwork, innovation and continuous improvement.

For further information, visit www.ararat.vic.gov.au or contact Human Resources on (03) 5355 0***.

Applications close: Friday 6 November 2026 at 4.00 pm.