Capital Projects Administrator — 3 Days/Week, Growth Path

Programmed Maintenance Services; Wahgunyah; On-site; AUD 52,000 - 79,000; Part time

Benefits offered by this job

Casual 3 days per week

Potential to increase to 5 days per wk

Professional Capital Projects env.

Competitive hourly rate + super

Exposure to procurement, finance and.1

Job summary

PERSOL Australia seeks an experienced Project Administrator to join our busy Capital Projects team in Wahgunyah, VIC. This is a casual 3-day-per-week role with potential to increase to 5 days as workload rises.

You will provide administrative, procurement, financial and compliance support across capital projects, coordinating with project managers, contractors and suppliers. Key duties include purchase orders, goods receipting, cost tracking, monthly financial reporting and contractor

Qualifications

• Experience in project administration, procurement, finance, engineering or construction administration.
• Strong organisational and time-management skills.
• Excellent attention to detail.
• Experience with purchase orders, requisitions, invoicing or goods receipting.
• Strong communication with stakeholders, suppliers and contractors.
• MS Office skills (Excel, Word, Outlook).
• Familiarity with SAP, Ariba, Coupa, SharePoint, Teams or Power BI is a plus.

Responsibilities

• Provide day-to-day administrative support to the Capital Projects team.
• Create, process and track purchase requisitions and purchase orders.
• Coordinate with suppliers and internal stakeholders re pricing, cost codes and delivery.
• Complete goods receipting and support invoice processing.
• Maintain project expenditure trackers and financial records.
• Assist with monthly project financial reporting.
• Maintain project registers, action logs and reporting templates.
• Coordinate contractor onboarding, inductions, site access and compliance docs.
• Monitor contractor insurance and follow up outstanding docs.
• Assist with meeting agendas, minutes and reporting packs.
• Support project close-out activities and ensure documentation is complete.

Skills

Project administration

Procurement

Finance

Engineering/construction admin

Time management

Attention to detail

Stakeholder communication

Microsoft Excel

SharePoint/Teams/Power BI familiarity

Multi-priority management

Tools

SAP

Ariba

Coupa

SharePoint

Teams

Power BI

Job description

PERSOL Australia seeks an experienced Project Administrator to join our busy Capital Projects team in Wahgunyah, VIC. This is a casual 3-day-per-week role with potential to increase to 5 days as workload rises.

You will provide administrative, procurement, financial and compliance support across capital projects, coordinating with project managers, contractors and suppliers. Key duties include purchase orders, goods receipting, cost tracking, monthly financial reporting and contractor