Cairns Front Office & Operations Coordinator

Carpentaria Marine Services; Cairns Regional; On-site; AUD 60,000 - 78,000; Full time

Job summary

Carpentaria Marine Services in Cairns requires a motivated Front Office & Operations Support Officer for a full-time role. You will handle front desk tasks, admin, travel, procurement and onboarding, closely supporting management and marine crews.

The position involves a varied mix of reception, quotes, documentation and stock control in a busy marine environment. Applicants should be organised, proactive and able to work independently.

Qualifications

• Strong organisational and time-management skills with attention to detail.
• Prioritise competing workloads and meet deadlines in a fast-paced environment.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication.
• Professional, friendly and approachable.
• Ability to work independently and take initiative within a team.
• Current Queensland driver's licence.
• Reliable, adaptable and calm under pressure.
• Experience in administration/ops support/purchasing/logistics (marine industry preferred).
• Experience with onboarding, timesheets, procurement and supplier invoicing.

Responsibilities

• Reception & Administration: Answer calls, welcome visitors and handle office enquiries.
• Quotes & Job Administration: Raise quotes, job cards and maintain documentation.
• Travel Coordination: Arrange employee travel and accommodation.
• Purchasing & Procurement: Raise POs and coordinate procurement of vessel supplies.
• Employee Onboarding: Onboard new staff, including required documentation and inductions.
• Project Onboarding: Assist with project onboarding and compliance requirements.
• Training Records: Maintain training matrices and records.
• Stock Management: Maintain PPE and uniform stock for Cairns office.
• Timesheet Management: Collect, review and process timesheets.
• Accounts Administration: Receive, check and process supplier invoices.
• Freight & Supplies: Coordinate orders, freight and supplies.
• Social Media: Assist with managing company social media platforms.
• General Office Support: Assist management and staff with admin tasks as required.

Skills

Organisational skills

Time management

Prioritisation

Communication skills

Independent working

Team collaboration

Calm under pressure

Driver's licence

Tools

Microsoft Office

Job description

Carpentaria Marine Services in Cairns requires a motivated Front Office & Operations Support Officer for a full-time role. You will handle front desk tasks, admin, travel, procurement and onboarding, closely supporting management and marine crews.

The position involves a varied mix of reception, quotes, documentation and stock control in a busy marine environment. Applicants should be organised, proactive and able to work independently.