Cafe Admin Support

Chief n Co; Dural; On-site; AUD 34,000 - 44,000; Part time

Benefits offered by this job

Part-time position

Direct access to owners

Ownership over coordination

Opportunity to influence systems

Job summary

Chief & Co is seeking an experienced Café Admin to support the Director across multiple sites. This is primarily an administration and operational coordination role, not a Café Manager position.

You will work behind the scenes to keep locations organised, ensure key tasks are completed and provide consistent follow-up across the business. Working closely with the Director, you will take ownership of day-to-day operational administration, rostering, supplier management and staff logistics.

Qualifications

• Experience in cafe, hospitality, or multi-site administration.
• Experience with rostering, timesheets, stock control and supplier ordering.
• Excellent organisation and follow-up skills.
• Proactive, reliable, solution-focused approach.
• Strong written and verbal communication skills.

Responsibilities

• Prepare weekly staff rosters across all locations.
• Review timesheets, leave requests and shift coverage.
• Coordinate recruitment, onboarding and staff training.
• Monitor completion of training and provide follow-up support.
• Manage supplier ordering across all locations.
• Oversee opening, closing, cleaning and operational checklists.
• Maintain staff records and internal systems.

Skills

Independent work

Organisation

Follow-up ability

Communication skills

Proactive approach

Education

Food Safety Supervisor Certificate

Tools

Rostering software

POS systems

Delivery-management systems

Stock control software

Job description

Support the Director | Multi-Site Café Operations | Part-Time

About the Role

We are looking for an experienced and highly organised Café Admin to support the Director across Chief & Co.

This is primarily an administration and operational coordination role not a Café Manager position. You will work behind the scenes to keep our locations organised, ensure key tasks are completed and provide consistent follow-up across the business.

Working closely with the Director, you will take ownership of day-to-day operational administration across our locations. This role suits someone who thrives in a fast-paced environment, works independently and takes pride in getting things done properly and on time.

Key Responsibilities

• Prepare weekly staff rosters across all locations
• Review timesheets, leave requests and shift coverage
• Coordinate recruitment, onboarding and staff training
• Monitor completion of training and follow up where further support is required
• Support café teams and 2ICs with administrative and operational requirements
• Manage supplier ordering across all locations
• Monitor stock levels, packaging and upcoming requirements
• Oversee the completion of opening, closing, cleaning and operational checklists
• Maintain staff records, operational documents and internal systems
• Follow up outstanding tasks and ensure deadlines are met
• Identify operational issues and present practical solutions to the Director
• Assist with implementing and improving systems and processes across the business
• Provide regular operational updates to the Director

About You

We are looking for someone who can work independently, take ownership and keep the administrative side of the business moving.

You will ideally have:

• Previous café, hospitality or multi-site administration experience
• Experience with rostering, timesheets, stock control and supplier ordering
• Excellent organisation, administration and follow-up skills
• A proactive, reliable and solutions-focused approach
• Strong written and verbal communication skills
• Confidence using rostering, POS and delivery-management systems
• The ability to manage multiple priorities without constant supervision
• A current Food Safety Supervisor Certificate is preferred

Benefits

• Part-time position with flexibility
• A key administrative role supporting the Director
• Genuine ownership over operational coordination and follow-up
• Direct access to supportive and involved business owners
• The opportunity to improve systems and influence the next stage of the business
• A fast-moving environment where initiative, reliability and strong performance are recognised

If you have strong hospitality administration experience, are highly organised and take pride in keeping operations on track, we would love to hear from you.