Business Support Officer

Queensland Government; Logan City; On-site; AUD 60,000 - 80,000; Full time

Job summary

Queensland Government is seeking a Business Support Officer to provide high level administrative support to the Regional Coordinator, Regional Operations and the Office of the Regional Director for the Logan Gold Coast Region, Beenleigh.

The role focuses on confidential, timely and professional service delivery, supporting document management, financial processes and reporting across regional operations.

Responsibilities

• Reviewing human resource and financial documents submitted for the Regional Director's signature to ensure details are compliant with legislative and procedural requirements, and process accordingly.
• Processing of all invoices, general purpose expenditure/ revenue vouchers and corporate card monthly reconciliation.
• Perform data entry to update relevant information for document management and other departmental systems.
• Prepare accurate reports and routine correspondence, ensuring professional formatting and presentation.
• Organise meetings and perform secretariat duties including the preparation of agendas, minutes and other related tasks.
• Process all regional travel and accommodation requirements as directed.
• Undertake asset management requirements of the office and oversee regional requirements.
• Build and sustain effective working relationships and provide prompt, courteous and professional services to court staff and key personnel within Justice Services.
• Maintain effective document filing and retrieval systems including the use of electronic documents records management system (eDOCS).
• Exercise judgement and initiative in decision making, proactively identifying, and acting on potential problems before they escalte.
• Prepare required regional reports weekly, fortnightly, monthly as advised by the Regional Coordinator.
• Maintain logbook reconciliation and or service bookings for Government Fleet vehicle.
• Build and sustain effective working relationships and provide prompt, courteous and professional services to court staff and key personnel within Justice Services.
• Undertake other duties as delegated by the Regional Director or Regional Coordinator in relation to the operational needs of the office of the Regional Director.

Job description

To provide high level administrative support to the Regional Coordinator, Regional Operations and ensure quality outcomes are consistently delivered by the office of the Regional Director, Logan Gold Coast Region.

As Business Support Officer you will assist to manage the key administrative functions of the Office of the Regional Director by ensuring services are provided in a confidential, timely and professional manner.

Key responsibilities of the Business Support Officer role:

• Reviewing human resource and financial documents submitted for the Regional Director's signature to ensure details are compliant with legislative and procedural requirements, and process accordingly.
• Processing of all invoices, general purpose expenditure/ revenue vouchers and corporate card monthly reconciliation.
• Perform data entry to update relevant information for document management and other departmental systems.
• Prepare accurate reports and routine correspondence, ensuring professional formatting and presentation.
• Organise meetings and perform secretariat duties including the preparation of agendas, minutes and other related tasks.
• Process all regional travel and accommodation requirements as directed.
• Undertake asset management requirements of the office and oversee regional requirements.
• Build and sustain effective working relationships and provide prompt, courteous and professional services to court staff and key personnel within Justice Services.
• Maintain effective document filing and retrieval systems including the use of electronic documents records management system (eDOCS).
• Exercise judgement and initiative in decision making, proactively identifying, and acting on potential problems before they escalte.
• Prepare required regional reports weekly, fortnightly, monthly as advised by the Regional Coordinator.
• Maintain logbook reconciliation and or service bookings for Government Fleet vehicle.
• Build and sustain effective working relationships and provide prompt, courteous and professional services to court staff and key personnel within Justice Services.
• Undertake other duties as delegated by the Regional Director or Regional Coordinator in relation to the operational needs of the office of the Regional Director.

Please note this position is based within the Regional Director's Office within the Beenleigh Courthouse.

Applications to remain current for 12 months.