Administration Officer

Queensland Corrective Services; Cairns Regional; On-site; AUD 60,000 - 75,000; Full time

Job summary

Queensland Corrective Services is seeking an Administration Officer to provide comprehensive support to senior management, handle diary management, travel bookings, and financial processing. The role covers data entry, correspondence management, and liaison across public and private sectors.

The position requires strong administrative skills, experience with SAP or MYOB, and the ability to manage confidential information while ensuring efficient office operations.

Qualifications

• Experience with data entry and enquiry functions in database systems.
• Ability to manage diary, organise meetings and teleconferences, and perform minute taking.
• Experience with accounts payable and trust accounts, plus general procurement and financial processing duties.

Responsibilities

• Participate in developing, implementing and evaluating efficient work systems.
• Perform data entry and enquiry functions on database programs.
• Examine incoming correspondence to determine action.
• Distribute and register incoming and outgoing correspondence.
• Undertake general administrative duties including diary management, meeting rooms, teleconferences, minute taking, word processing and spreadsheets.
• Book travel including accommodation, car hire and flights.
• Provide advice on general administration to area operations.
• Designate cost codes and arrange approval of invoices.
• Liaise with officers across public and private sectors about office activities.
• Manage own workflow and priorities.
• Ensure file security and confidentiality.
• Process visitor bookings and respond to queries on the day of visits.
• Accounts receivable/payable in SAP; stock control in MYOB.
• Procure and process financial transactions including purchase orders and banking.

Skills

Data entry

Diary management

Meeting coordination

Telephone handling

Word processing

Spreadsheets

Invoices processing

Travel booking

Accounts payable

Banking & reconciliation

Tools

SAP

MYOB

Job description

In this role you will provide administration support role to their supervisor such as the General Manager, Industries, Offender Development. The administration functions include but are not limited to, court video conferencing, centre personal and professional visits, accounts payable, trust accounts, site administration, industries, offender development and General Manager support.

In this role you will provide administration support role to their supervisor such as the General Manager, Industries, Offender Development. The administration functions include, but are not limited to, court video conferencing, centre personal and professional visits, accounts payable, trust accounts, site administration, industries, offender development and General Manager support.

The Primary Accountabilities Of The Administration Officer Include

• Participate in the development, implementation and evaluation of efficient and effective work systems.
• Perform data entry and enquiry functions on database programs.
• Examine incoming correspondence to determine action.
• Distribute and register incoming and outgoing correspondence.
• Undertake general administrative duties as requested supporting management including diary management, organising meeting rooms and teleconferences, minute taking, word processing and spreadsheets, answering telephone enquiries, photocopying and faxing.
• Book travel including accommodation, car hire and flights.
• Provide advice on general administration aspects of the area operations.
• Designate cost codes and arrange approval of invoices.
• Liaise with officers at all levels within both public and private sectors in relation to the office activities.
• Manage own workflow by negotiating and confirming work priorities for work completion in consideration of the needs of other officers.
• Efficient time management skills and the ability to prioritise tasks as demands arise and with competing priorities.
• Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies.
• Ensure the confidentiality of all documentation handled and maintain a secure filing system.
• Process professional and personal visitor bookings for the centre.
• Provide information about visitor booking processes and answer queries on the day of the visit.
• Accounts receivable and accounts payable functions in SAP.
• Support stock control functions (MYOB).
• Undertake procurement and financial processing duties requiring financial reporting, purchase orders, corporate card reconciliation, monitoring of transactions and conduct banking as required.
• Control and maintain all monies receipted for prisoner trust funds, prepare necessary documentation for banking of same, including attending to any general enquiries regarding prisoners' trust monies.
• Check and compile weekly prisoner remuneration payments, including the correct payment of the amenities allowance and board and lodging where applicable.
• Prepare discharge documentation relating to any trust monies held, including travel arrangements for prisoners.
• Prepare documentation for valuables and monies for prisoner's transfer, monthly reconciliations and disposal of prisoners' unclaimed cash and valuables.
• Undertake the IT system administrator role providing centre support for the phone and computer systems.
• Provide administration for asset and fleet management.

Applications will remain current for 12 months.

Job Ad Reference: QLD/700668/26

Closing Date: Thursday, 24 September 2026

Occupational group

Administration