Administrative Officer

Youth Justice and Victim Support; Cleveland; On-site; AUD 65,000 - 78,000; Full time

Job summary

Youth Justice and Victim Support in Cleveland, QLD, is seeking an Administration Officer (Finance) to provide accurate administrative, personnel and financial support to the Youth Detention Centre. The role supports the Finance team with invoices, purchasing, travel, and compliance with financial practices, emphasizing accuracy, initiative and teamwork.

You will work with inter-agency partners to deliver high-quality public administration services for the Directorate, contributing to community

Qualifications

• Public sector financial administration experience preferred.
• Ability to manage travel and accommodation bookings efficiently.
• Understanding of financial policies and compliance requirements.

Responsibilities

• Demonstrate cultural capability and/or a commitment to developing cultural capability to ensure an inclusive culture that aligns with the Human Rights Act 2019 and supports departmental programs and community partnerships aimed at preserving cultural connections for Aboriginal and Torres Strait Islander peoples.
• Implement, maintain and review financial and administrative policies and procedures, including travel and accommodation arrangements and building, vehicle and plant and equipment maintenance to facilitate the effective functioning of the Directorate/s.
• Administer financial processes including procurement, ordering, payments of accounts, petty cash, monthly monitoring, and reconciliation in accordance with current legislative and departmental accounting practices.
• Provide a high standard of skills in a range of software packages and databases in the administration of services provided by the Directorate/s.
• Investigate financial enquiries ensuring timely, accurate solutions are reached.
• Contribute to effective teamwork by developing an understanding of the roles and duties of other team members and working collaboratively to deliver services to the Directorate/s.
• Liaise with Departmental officers and other Government and non-Government organisations as necessary.
• Enhance the local regional community by actively practicing and promoting excellence in service delivery and public administration and identifying opportunities for improving regional client service.

Skills

Financial Administration

Procurement & Invoicing

Reconciliation

Travel & Accommodation

Communication & Teamwork

Job description

Youth Justice and Victim Support – Cleveland QLD

The role of Administration Officer (Finance) it to provide and maintain accurate information and advice in the areas of administration, personnel and finance to the Youth Detention Centre and to provide administrative support as required.

The Finance team is responsible for the provision of effective, high-quality support, advice and expertise to staff and internal stakeholders. The team ensure compliance with contemporary finance management practices and principles, including payment of invoices, purchasing, travel and accommodation bookings. This close-knit team is responsive to changing priorities and workforce needs, valuing accuracy, initiative, flexibility, and adaptability.

Key responsibilities

As Administration Officer (Rosters), you will specifically:

• Demonstrate cultural capability and/or a commitment to developing cultural capability to ensure an inclusive culture that aligns with the Human Rights Act 2019 and supports departmental programs and community partnerships aimed at preserving cultural connections for Aboriginal and Torres Strait Islander peoples.
• Implement, maintain and review financial and administrative policies and procedures, including, travel and accommodation arrangements and building, vehicle and plant and equipment maintenance to facilitate the effective functioning of the Directorate/s.
• Administer financial processes including procurement, ordering, payments of accounts, petty cash, monthly monitoring, and reconciliation in accordance with current legislative and departmental accounting practices.
• Provide a high standard of skills in a range of software packages and databases in the administration of services provided by the Directorate/s.
• Investigate financial enquiries ensuring timely, accurate solutions are reached.
• Contribute to effective teamwork by developing an understanding of the roles and duties of other team members and working collaboratively to deliver services to the Directorate/s.
• Liaise with Departmental officers and other Government and non-Government organisations as necessary.
• Enhance the local regional community by actively practicing and promoting excellence in service delivery and public administration and identifying opportunities for improving regional client service.

What we are looking for

We will assess your suitability for this role by looking at what you've done previously - the knowledge, skills and experience you've built, your potential for development, and your personal qualities.

Every staff member is expected to role model leadership behaviours. This role requires the leadership capabilities of a individual contributor profile, as outlined below and in the Leadership competencies for Queensland booklet.

Vision

• Leads strategically
• Recognises how organisational events and issues impact on the work of the team.

Results

• Drives accountability and outcomes
• Implements reporting mechanisms with honest recognition of progress against goals.

Accountability

• Fosters healthy and inclusive workplaces
• Enhances safety and inclusion in the team by sharing ideas and participating in initiatives.

Applications to remain current for 12 months.