Bid Support Officer

Bryant Building Contractors; Cairns Regional; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

On-site parking

Flexible work arrangements

Job summary

Bryant Building Contractors, a Cairns-based builder, invites applications for a Bid Support Officer to support bid management, prepare documents, and coordinate with internal teams and external stakeholders.

The role is full-time and permanent, with potential for flexible school-based hours; the candidate should have strong admin skills, a proactive mindset, and the ability to manage multiple tender tasks in a fast-paced environment.

Qualifications

• Familiar with Design and Creative Software such as Bluebeam or Adobe.
• General knowledge of Management Systems ISO 9001, ISO 14001 and AS/NZS 4801.
• Intermediate to advanced computer literacy including word processing, spreadsheets, presentations and communications.
• Excellent written and verbal communication skills.
• Self-motivated, proactive and results oriented.
• Ability to manage multiple tasks, competing priorities and deadlines.
• Strong coordination and follow-up skills, both internally and externally.
• Previous bid/tenders support, document control or proposal preparation is valued.

Responsibilities

• Collaborate with Estimating and project teams to develop bid documents and ensure tender criteria are met.
• Organise and maintain bid-related documentation and supporting materials.
• Coordinate communication between internal departments and external stakeholders in the bid process.
• Review bid documents for accuracy and compliance with tender requirements.
• Assist in developing compelling proposals with technical information and value propositions.
• Maintain a bid tracking system and generate progress reports for management.
• Provide administrative support to the Bid and Estimating team as needed.

Skills

Bid coordination

Administration

Communication

Multi-tasking

Proactive

Tools

Bluebeam

Adobe

MS Office

Job description

Bryant Building Contractors (‘Bryant’) is an established building and construction contractor delivering complex projects across Queensland and the Northern Territory. Founded in Cairns in 1986, the business grew from a family operation shaped by the demands of Northern Australia — where resilience, ingenuity, and responsibility are essential. Those demands still define how we work today, delivering projects that are Built Solid through a calm, consistent approach that turns complex ideas into real results.

By joining the Bryant team, you become part of a company that values growth, excellence and community, and gives you opportunities to develop a career — not just a job.

Our Values

Respect, Accountability, Professionalism, Safety First.

The Role

We are seeking a Bid Support Officer to join our Cairns-based team. Reporting to the Bid Coordinator, you will play an integral role in supporting the business throughout the bid management process. This includes bid preparation activities, managing documentation, facilitating effective communication between internal and external stakeholders, and providing general administrative support.

Whilst advantageous, previous bid support experience is not essential. The successful candidate will possess well-rounded administrative skills, a proactive “can-do” approach, and strong coordination skills. This is a full-time, permanent role; however, we are also open to offering flexible school-based hours.

Duties and Responsibilities

• Collaborate with the Estimating Department (and broader project teams) to prepare and coordinate the development of bid documents, ensuring compliance with tender submission criteria requirements.
• Organise and maintain bid-related documentation, including capability statements, project portfolios, HSEQ statistics, and other supporting materials.
• Facilitate effective communication and coordination between various internal departments and external stakeholders involved in the bid process. Liaise with consultants, architects, engineers, subcontractors, and suppliers to gather necessary information and ensure timely submission of bid documents.
• Review bid documents to ensure accuracy, compliance with tender requirements, and alignment with company standards. Conduct quality control checks to enhance the overall quality of bid submissions.
• Assist in the development of compelling and persuasive proposals, incorporating technical information, project methodologies, value propositions, and other relevant content.
• Maintain a comprehensive bid tracking system, monitoring the progress of bid submissions, deadlines, and outcomes. Generate reports and updates for management, highlighting key metrics, successes, and areas for improvement.
• Provide administrative assistance to the Bid and Estimating team, such as drafting correspondence, organising files, maintaining databases, tracking pending tenders/ updating tender statuses, and assisting with other day-to-day tasks as needed.

About You

• Familiar with Design and Creative Software (Bluebeam/ Adobe program or similar)
• General knowledge of Management Systems ISO 9001 (Quality), ISO 14001 (Environmental) and AS/NZS 4801 (Health & Safety)
• Intermediate to advanced computer literacy including word processing, spreadsheets, presentations, and communications.
• Excellent written and verbal communication skills
• Self-motivated, proactive and results oriented
• Ability to manage multiple tasks, competing priorities and deadlines
• Strong coordination and follow-up skills, both internally and externally
• Previous experience in bid/tenders support, document control or proposal preparation will be highly regarded
• Strong and enjoyable company culture
• Work in an environment where you can make an impact

• On-site parking
• Work/life balance with flexible work arrangements

Bryant does not accept any unsolicited contact from Recruitment Agencies.

Candidates must be entitled to work in Australia and may be required to undertake a pre-employment medical and drug & alcohol testing.