Bid & Office Coordinator: Tenders & Admin (Melbourne)

Freyssinet Australia; Melbourne; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Parental leave

Annual bonus

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Job summary

Freyssinet Australia is seeking a Bid Coordinator / Office Coordinator in Melbourne to support tender submissions and daily office operations. This office-based role blends bid coordination with general admin, helping the team prepare high-quality tenders while keeping the Melbourne office running smoothly.

You will coordinate end-to-end bid processes, liaise with project managers and engineers to compile documentation, and maintain templates and records.

Qualifications

• 4 to 10 years' experience in bid coordination, tender writing, or office/administrative coordination, ideally within construction, engineering or a related industry
• Strong written communication and document formatting skills
• Highly organised, with the ability to manage multiple deadlines at once
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• A proactive, detail-oriented approach

Responsibilities

• Coordinate the end-to-end bid and tender process, gathering inputs, formatting submissions and meeting deadlines
• Liaise with project managers, estimators and engineers to compile tender documentation
• Maintain bid templates, registers and document libraries
• Provide general office coordination support, correspondence, scheduling, supplies and administrative processes
• Support internal reporting and documentation as required
• Ensure compliance with company branding and formatting standards across submissions

Skills

Bid coordination

Tender writing

Office coordination

MS Office

Tools

Microsoft Office

Document management

Job description

Freyssinet Australia is seeking a Bid Coordinator / Office Coordinator in Melbourne to support tender submissions and daily office operations. This office-based role blends bid coordination with general admin, helping the team prepare high-quality tenders while keeping the Melbourne office running smoothly.

You will coordinate end-to-end bid processes, liaise with project managers and engineers to compile documentation, and maintain templates and records.