Bid & Office Coordinator

Freyssinet Australia; Melbourne; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Parental leave

Annual bonus

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Job summary

Freyssinet Australia is seeking a Bid Coordinator / Office Coordinator in Melbourne to support tender submissions and daily office operations. This office-based role blends bid coordination with general admin, helping the team prepare high-quality tenders while keeping the Melbourne office running smoothly.

You will coordinate end-to-end bid processes, liaise with project managers and engineers to compile documentation, and maintain templates and records.

Qualifications

• 4 to 10 years' experience in bid coordination, tender writing, or office/administrative coordination, ideally within construction, engineering or a related industry
• Strong written communication and document formatting skills
• Highly organised, with the ability to manage multiple deadlines at once
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• A proactive, detail-oriented approach

Responsibilities

• Coordinate the end-to-end bid and tender process, gathering inputs, formatting submissions and meeting deadlines
• Liaise with project managers, estimators and engineers to compile tender documentation
• Maintain bid templates, registers and document libraries
• Provide general office coordination support, correspondence, scheduling, supplies and administrative processes
• Support internal reporting and documentation as required
• Ensure compliance with company branding and formatting standards across submissions

Skills

Bid coordination

Tender writing

Office coordination

MS Office

Tools

Microsoft Office

Document management

Job description

Freyssinet Australia | Civil and Remedial | Melbourne | Full-Time

Freyssinet Australia is a specialist civil engineering and remediation company, delivering repair, strengthening and protection works across critical infrastructure nationwide. We're looking for a Bid Coordinator / Office Coordinator to join our Civil and Remedial team in Melbourne, supporting our tender processes and day-to-day office operations.

About the Role

This is an office-based role combining bid coordination with broader office support. You'll play a key part in helping the team prepare high-quality tender submissions, while also keeping the Melbourne office running smoothly day to day.

Key Responsibilities

• Coordinate the end-to-end bid and tender process, gathering inputs, formatting submissions and meeting deadlines


• Liaise with project managers, estimators and engineers to compile tender documentation


• Maintain bid templates, registers and document libraries


• Provide general office coordination support, correspondence, scheduling, supplies and administrative processes


• Support internal reporting and documentation as required


• Ensure compliance with company branding and formatting standards across submissions

About You

• 4 to 10 years' experience in bid coordination, tender writing, or office/administrative coordination, ideally within construction, engineering or a related industry


• Strong written communication and document formatting skills


• Highly organised, with the ability to manage multiple deadlines at once


• Proficient in Microsoft Office (Word, Excel, PowerPoint)


• A proactive, detail-oriented approach

What We Offer

Melbourne-based, office-based role with a specialist, ISO-certified engineering leader
Company laptop and mobile phone provided
Supportive team environment across Civil and Remedial

What’s in it for you?

• Competitive Salary with additional allowances


• Annual salary review & bonus based on performance
  Vinci-Shares eligibility


• 14 weeks company paid parental leave*


• Fortnightly Pay


• Office based in North Melbourne

Freyssinet Australia and New Zealand is a multifaceted specialist contractor providing innovative solutions for remediation, post-tensioning, and specialist civil engineering. We have an unrivalled reputation in specialised civil engineering across Bridges, Structures, Marine, and Industrial sectors. We have local branches in all states of Australia & parts of New Zealand and are present in over 100 countries around the world.