Bid/Office Coordinator

Renascent; Orange City Council; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Landmark projects

Inclusive culture

Paid leave

Wellbeing benefits

Job summary

Renascent in Orange, NSW seeks a highly organized Bid & Office Coordinator to support the Regional team. You will manage bid and tender processes, maintain documentation, and help with onboarding and general office duties.

This role offers exposure to landmark projects across Australia and a collaborative, growing team environment. Ideal candidate is detail-oriented, proficient in Microsoft Office, and capable of juggling multiple priorities in a fast-paced setting.

Qualifications

• Experience in bid/tender coordination, administration, or a similar support role.
• Proficient in Microsoft Office Suite, with advanced skills in Word, Excel, PowerPoint, and Outlook.
• Strong time management and organisational abilities, capable of prioritising tasks effectively in a fast-paced environment.
• Confident and professional communicator, both written and verbal, with the ability to interact positively with staff, clients, and external stakeholders.

Responsibilities

• Bid & Tender Coordination: Manage the coordination of bids, tenders and EOIs, including stakeholder engagement, content development, submission management and review processes.
• Employee Support & Onboarding: Support the onboarding of new employees and contribute to a positive employee experience through the coordination of inductions and general administration.
• Event & Office Coordination: Plan and coordinate company events, conferences and meetings. Manage the day-to-day operations and resources of the office and front-of-house activities.
• Financial Administration: Maintain and review credit card expenses to support the General Manager’s monthly reconciliations.

Skills

Bid & Tender coordination

Office administration

MS Office proficiency

Time management

Communication skills

Job description

About us

Leaders in quality fit outs, refurbishments and construction. Since our establishment in 1995, we have completed nearly $3.5 billion dollars’ worth of work across Australia. With offices in Sydney, Melbourne, Perth, Brisbane, Canberra, and Orange we have the ability to deliver projects across Australia in all key building sectors; including workspace, hospitality, education, government and healthcare. With annual revenues surpassing $400 million, we take pride in our financial security, and with zero debt and no overdraft, we consistently give back to our community.

Our people are the driving force behind the reliability and success of the projects we undertake. They are more than employees, they are individuals with diverse views, techniques and strategies who form part of a highly dynamic team, capable of moving forward with confidence into every project.

About the Role

We are seeking a highly organised and detail-oriented Bid & Office Coordinator based in Orange to support our Regional team.

Reporting directly to the General Manager Regional, this varied role combines office administration with bid and tender management. You will be responsible for ensuring the smooth day-to-day running of the office while assisting with the preparation and submission of bids and tenders that help secure award-winning and landmark projects for the business.

This role is ideal for someone who enjoys variety, takes pride in producing high-quality work and is looking to develop their career in bid coordination, business development and office management within a collaborative and growing team.

Your duties and responsibilities:

Bid & Tender Coordination: Manage the coordination of bids, tenders and Expressions of Interest (EOIs), including stakeholder engagement, content development, submission management and review processes. Maintain a library of tender resources, project case studies, staff profiles and compliance documentation, while supporting post-tender presentations and business development initiatives.

Employee Support & Onboarding: Support the onboarding of new employees and contribute to a positive employee experience through the coordination of inductions and general administration.

Event & Office Coordination: Plan and coordinate company events, conferences and meetings. Manage the day-to-day operations and resources of the office and front-of-house activities.

Financial Administration: Maintain and review credit card expenses to support the General Manager’s monthly reconciliations.

What we are looking for:

Experience in bid/tender coordination, administration, or a similar support role.

Proficient in Microsoft Office Suite, with advanced skills in Word, Excel, PowerPoint, and Outlook.

Strong time management and organisational abilities, capable of prioritising tasks effectively in a fast-paced environment.

Confident and professional communicator, both written and verbal, with the ability to interact positively with staff, clients, and external stakeholders.

Problem-solving mindset with the flexibility to adapt to changing priorities and challenges.

What we offer:

Landmark projects: Work on award-winning and impactful projects, with a consistent and growing project pipeline

Inclusive culture: Be part of our people-first culture; Great Place to Work 2024 & 2025 Certified, Great Place to Work for Women 2026

Paid Leave: Various paid leave options to support work-life balance

Wellbeing: The business offers a range of valuable benefits designed to enhance employee financial, emotion and physical well-being and support their professional growth

At Renascent, inclusion, diversity, and belonging are at the heart of who we are. We warmly invite culturally diverse groups and Aboriginal and Torres Strait Islanders to apply.

Please note, only candidates moving forward in the selection process will be contacted.