Bid & Office Coordinator

Renascent; Orange City Council; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Landmark projects

Inclusive culture

Paid Leave

Wellbeing

Job summary

Renascent in Orange, NSW invites a highly organised Bid & Office Coordinator to join our Regional team. Based in Orange, you will blend office administration with bid and tender management to support landmark projects and a growing project pipeline.

Reporting to the General Manager Regional, you will coordinate bids, onboard new staff, plan events and manage front-of-house, while handling expenses and ensuring smooth daily operations for a collaborative, people-focused workplace.

Qualifications

• Experience in bid/tender coordination or similar support role.
• Proficient in Word, Excel, PowerPoint and Outlook.
• Strong time management and organisational abilities.
• Confident communicator, written and verbal, with stakeholders.
• Adaptable and able to handle changing priorities.

Responsibilities

• Bid & Tender Coordination: manage bids, tenders and EOIs, content development and submission management.
• Employee Support & Onboarding: assist inductions and general administration.
• Event & Office Coordination: plan events and manage day-to-day office operations.
• Financial Administration: monitor credit card expenses and reconciliations.

Skills

Bid & Tender Coordination

Time management

Organisational abilities

Communication skills

Problem-solving

Tools

Microsoft Office

Job description

We are seeking a highly organised and detail-oriented Bid & Office Coordinator based in Orange to support our Regional team.

Reporting directly to the General Manager Regional, this varied role combines office administration with bid and tender management. You will be responsible for ensuring the smooth day-to-day running of the office while assisting with the preparation and submission of bids and tenders that help secure award-winning and landmark projects for the business.

This role is ideal for someone who enjoys variety, takes pride in producing high-quality work and is looking to develop their career in bid coordination, business development and office management within a collaborative and growing team.

Your duties and responsibilities:

Reporting to the General Manager Regional, you will be responsible for:

• Bid & Tender Coordination: Manage the coordination of bids, tenders and Expressions of Interest (EOIs), including stake holder engagement, content development, submission management and review processes. Maintain a library of tender resources, project case studies, staff profiles and compliance documentation, while supporting post-tender presentations and business development initiatives.
• Employee Support & Onboarding: Support the onboarding of new employees and contribute to a positive employee experience through the coordination of inductions and general administration.
• Event & Office Coordination: Plan and coordinate company events, conferences and meetings. Manage the day-to-day operations and resources of the office and front-of-house activities.
• Financial Administration: Maintain and review credit card expenses to support the General Manager’s monthly reconciliations.

What we are looking for:

• Experience in bid/tender coordination, administration, or a similar support role.
• Proficient in Microsoft Office Suite, with advanced skills in Word, Excel, PowerPoint, and Outlook.
• Strong time management and organisational abilities, capable of prioritising tasks effectively in a fast-paced environment.
• Confident and professional communicator, both written and verbal, with the ability to interact positively with staff, clients, and external stakeholders.
• Problem-solving mindset with the flexibility to adapt to changing priorities and challenges.

What we offer:

• Landmark projects: Work on award-winning and impactful projects, with a consistent and growing project pipeline
• Inclusive culture: Be part of our people-first culture; Great Place to Work 2024 & 2025 Certified, Great Place to Work for Women 2026
• Paid Leave: Various paid leave options to support work-life balance
• Wellbeing: The business offers a range of valuable benefits designed to enhance employee financial, emotion and physical well-being and support their professional growth

Renascent acknowledges the Traditional Owners of all the lands on which our offices are located and sites on which we work. We pay our respect to Aboriginal and Torres Strait Islander peoples and to Elders past, present and emerging.