Bid & Office Coordinator

Vinci; Melbourne; Vor Ort; AUD 70.000 - 100.000; Vollzeit

Benefits dieser Stelle

Competitive salary

Bonus based on performance

Vinci-Shares eligibility

14 weeks company paid parental leave

Fortnightly pay

Zusammenfassung

Freyssinet Australia in Melbourne seeks a Bid Coordinator / Office Coordinator to support tender submissions and daily office operations. The role blends bid coordination with general administration to ensure timely, high-quality tender packages and smooth office delivery.

You will collaborate with project managers, estimators and engineers, maintain document libraries and ensure branding consistency across all submissions, while keeping the Melbourne office organised and efficient.

Qualifikationen

• 4 to 10 years' experience in bid coordination, tender writing, or office/administrative coordination, ideally within construction, engineering or a related industry
• Strong written communication and document formatting skills
• Highly organised, with the ability to manage multiple deadlines at once
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• A proactive, detail-oriented approach

Aufgaben

• Coordinate the end-to-end bid and tender process, gathering inputs, formatting submissions and meeting deadlines
• Liaise with project managers, estimators and engineers to compile tender documentation
• Maintain bid templates, registers and document libraries
• Provide general office coordination support, correspondence, scheduling, supplies and administrative processes
• Support internal reporting and documentation as required
• Ensure compliance with company branding and formatting standards across submissions

Kenntnisse

Bid coordination

Office coordination

Document formatting

Multitasking

MS Office

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Jobbeschreibung

Freyssinet Australia | Civil and Remedial | Melbourne | Full-Time

Freyssinet Australia is a specialist civil engineering and remediation company, delivering repair, strengthening and protection works across critical infrastructure nationwide. We're looking for a Bid Coordinator / Office Coordinator to join our Civil and Remedial team in Melbourne, supporting our tender processes and day-to-day office operations.

About the Role

This is an office-based role combining bid coordination with broader office support. You'll play a key part in helping the team prepare high-quality tender submissions, while also keeping the Melbourne office running smoothly day to day.

Key Responsibilities

• Coordinate the end-to-end bid and tender process, gathering inputs, formatting submissions and meeting deadlines
• Liaise with project managers, estimators and engineers to compile tender documentation
• Maintain bid templates, registers and document libraries
• Provide general office coordination support, correspondence, scheduling, supplies and administrative processes
• Support internal reporting and documentation as required
• Ensure compliance with company branding and formatting standards across submissions

About You

• 4 to 10 years' experience in bid coordination, tender writing, or office/administrative coordination, ideally within construction, engineering or a related industry
• Strong written communication and document formatting skills
• Highly organised, with the ability to manage multiple deadlines at once
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• A proactive, detail-oriented approach

What We Offer

Melbourne-based, office-based role with a specialist, ISO-certified engineering leader
Company laptop and mobile phone provided
Supportive team environment across Civil and Remedial

What’s in it for you?

• Competitive Salary with additional allowances
• Annual salary review & bonus based on performance
  Vinci-Shares eligibility
• 14 weeks company paid parental leave*
• Fortnightly Pay
• Office based in North Melbourne

Entité

Freyssinet Australia and New Zealand is a multifaceted specialist contractor providing innovative solutions for remediation, post-tensioning, and specialist civil engineering. We have an unrivalled reputation in specialised civil engineering across Bridges, Structures, Marine, and Industrial sectors. We have local branches in all states of Australia & parts of New Zealand and are present in over 100 countries around the world.