Melbourne Bid & Office Coordinator — Tenders & Admin

Vinci; Melbourne; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

Bonus based on performance

Vinci-Shares eligibility

14 weeks company paid parental leave

Fortnightly pay

Job summary

Freyssinet Australia in Melbourne seeks a Bid Coordinator / Office Coordinator to support tender submissions and daily office operations. The role blends bid coordination with general administration to ensure timely, high-quality tender packages and smooth office delivery.

You will collaborate with project managers, estimators and engineers, maintain document libraries and ensure branding consistency across all submissions, while keeping the Melbourne office organised and efficient.

Qualifications

• 4 to 10 years' experience in bid coordination, tender writing, or office/administrative coordination, ideally within construction, engineering or a related industry
• Strong written communication and document formatting skills
• Highly organised, with the ability to manage multiple deadlines at once
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• A proactive, detail-oriented approach

Responsibilities

• Coordinate the end-to-end bid and tender process, gathering inputs, formatting submissions and meeting deadlines
• Liaise with project managers, estimators and engineers to compile tender documentation
• Maintain bid templates, registers and document libraries
• Provide general office coordination support, correspondence, scheduling, supplies and administrative processes
• Support internal reporting and documentation as required
• Ensure compliance with company branding and formatting standards across submissions

Skills

Bid coordination

Office coordination

Document formatting

Multitasking

MS Office

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Freyssinet Australia in Melbourne seeks a Bid Coordinator / Office Coordinator to support tender submissions and daily office operations. The role blends bid coordination with general administration to ensure timely, high-quality tender packages and smooth office delivery.

You will collaborate with project managers, estimators and engineers, maintain document libraries and ensure branding consistency across all submissions, while keeping the Melbourne office organised and efficient.