Bid Co-ordinator

Fleetwood; Sydney; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Paid parental leave

Employee discounts and wellbeing

Novated leasing options

Additional superannuation

Job summary

Fleetwood Australia is seeking a detail-oriented Bid Coordinator to join the NSW team. Reporting to the Sales Manager, you’ll support tenders, bids and opportunities across the business and work with Sales, Estimating, Design, Manufacturing and Projects teams.

This role offers a path into Bid Manager or Business Development positions and exposure to large-scale projects. Ideal candidates will bring strong administrative capability, curiosity and a desire to learn, with excellent communication

Qualifications

• Experience in administration, coordination or bid coordination.
• Strong organisational and multi-tasking capabilities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Profic strong digital literacy and MS Office skills.
• Experience with Microsoft Project, Adobe Suite or tender platforms is valued.
• Ability to collaborate with diverse stakeholders and meet deadlines.

Responsibilities

• Coordinate tender review meetings and support bid process from initiation to submission.
• Review tender docs to identify requirements, deadlines and response criteria.
• Assist in preparation and submission of high-quality tender responses.
• Liaise with internal stakeholders to collect and submit information on time.
• Maintain bid schedules and submission timelines.
• Support lead generation and qualification of opportunities.
• Monitor tender portals for relevant opportunities for the sales team.
• Assist with data collection and maintenance of sales information.

Skills

Organisational skills

Bid coordination

Administrative support

Communication skills

Microsoft Office

Microsoft Project

Digital literacy

Tools

Microsoft Project

Adobe Suite

Tender management platforms

Job description

We're looking for an organised, proactive and detail-focused Bid Coordinator to join Fleetwood's NSW team.

Reporting to the Sales Manager, this role plays a critical part in supporting the successful delivery of tenders, bids and sales opportunities across the business. Working closely with Sales, Estimating, Design, Manufacturing and Project teams, you'll help coordinate bid submissions, support lead generation activities and ensure opportunities progress smoothly from initial enquiry through to project handover.

This is an excellent opportunity for someone looking to build a long-term career in bid management, sales or business development. While previous bid coordination experience is beneficial, we're equally interested in candidates who demonstrate strong administrative capability, digital literacy, curiosity and a genuine desire to learn and grow. The successful candidate will receive exposure to all aspects of Fleetwood's sales and bid process, with clear development pathways into roles such as Bid Manager, Business Development Manager or other commercial positions.

If you're highly organised, enjoy working with people, thrive in a fast-paced environment and are looking for a career rather than just a job, we'd love to hear from you.

Key Responsibilities

• Coordinate tender review meetings and support the bid process from initiation through to submission.
• Review tender documentation and identify key requirements, deadlines and response criteria.
• Assist in the preparation, compilation and submission of high-quality tender responses.
• Liaise with internal stakeholders to ensure information is collected, reviewed and submitted on time.
• Maintain and update bid schedules, project plans and submission timelines.
• Follow up stakeholders to ensure deliverables remain on track and deadlines are met.
• Support lead generation activities and assist with qualification of incoming opportunities.
• Monitor tender portals and identify relevant opportunities for the sales team.
• Assist with data collection, reporting and maintenance of sales and opportunity information within internal systems.
• Coordinate project handovers and assist with the preparation of award documentation.
• Organise and facilitate internal meetings, maintaining records and action items.
• Support customer engagement activities and provide administrative assistance to the sales team.
• Collaborate with Bid Managers, Sales Managers, Estimators and Project Teams to deliver successful outcomes.
• Contribute ideas and improvements that enhance bid quality, efficiency and process effectiveness.
• Ensure compliance with WHSEQ requirements and company standards.

About You

• Previous experience in administration, coordination, sales support, customer service, bid coordination or a similar role.
• Strong organisational skills and the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• High attention to detail and commitment to producing accurate work.
• Strong digital literacy and confidence using Microsoft Office applications.
• Experience with Microsoft Project, Adobe Suite or tender management platforms will be highly regarded.
• Ability to build relationships and work collaboratively with a wide range of stakeholders.
• Proactive, motivated and willing to learn new skills.
• Comfortable following up actions and holding stakeholders accountable to deadlines.
• Strong problem-solving and analytical skills.
• Able to work independently while contributing positively to a team environment.
• Interest in developing a career within bids, sales, business development or commercial operations.

Why Fleetwood?

• Join a national ASX-listed organisation with more than 60 years of industry experience.
• Excellent entry point into bid management, sales and commercial operations.
• Genuine career progression opportunities across sales, bid management and business development.
• Work alongside experienced professionals who are committed to mentoring and development.
• Exposure to large-scale projects across education, social housing, health, government, defence and community infrastructure sectors.
• Ongoing learning and professional development opportunities.
• Paid parental leave for primary carers and partners.
• Access to employee discounts, recognition programs and wellbeing initiatives.
• Flexible salary packaging options including novated leasing and additional superannuation contributions.
• Be part of an organisation committed to Collaboration, Integrity, Accountability, Safe Together and Innovation.

About the Company

Fleetwood Australia is leading a construction revolution, redefining the Australian market through the transformative power of modular building. With more than 60 years of experience and a national presence, we are enhancing community wellbeing and setting new benchmarks across education, social housing, health, defence, government and community infrastructure projects.

Our vision is to create places where people thrive, and our purpose is to lead the reimagining of sustainable spaces.

We believe diverse perspectives strengthen our work, and we're committed to creating a supportive, respectful and inclusive environment where our people can thrive.

Ready to kick-start a career in bids, sales and commercial operations while supporting the delivery of innovative construction projects? We'd love to hear from you.

To be considered for this opportunity, applicants must possess permanent working rights in Australia, as sponsorship is not available.

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