Bid Coordinator & Office Admin - 6-12 Month Maternity Cover

Austral Archaeology Pty Ltd; Yallah; On-site; AUD 65,000 - 75,000; Full time

Job summary

Austral Archaeology is seeking a detail-oriented Bid Coordinator / Office Administrator to join our team on a 6-12 month maternity leave cover contract. Start ASAP to allow training and handover before the commencement of maternity leave.

This role combines bid coordination, general administration and occasional project financial administration, supporting the smooth day-to-day operations of the business. A driver’s license is essential and proficiency with Microsoft Office is required.

Qualifications

• Experience in bid coordination, tender administration or similar is preferred.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Proficiency with Microsoft Word, Excel, PowerPoint and Outlook.

Responsibilities

• Bid Coordination: monitor tender portals, identify relevant opportunities, and coordinate EOIs, RFQs and RFTs.
• Manage tender deadlines, submission schedules and compliance requirements to ensure timely submissions.
• Liaise with project managers, team leaders and directors to coordinate tender due dates and files.
• Provide general administrative support including data entry, document preparation and CRM maintenance.
• Update and maintain project databases and digital records to ensure accuracy.
• Assist with project financial administration, including WIP reporting and invoicing support.
• Utilise Microsoft Office and other business systems to improve efficiency and organisation.
• Support ad hoc projects and contribute to process improvements.

Skills

Bid coordination

Administration

Project support

Communication

Tools

Microsoft Office

Job description

Austral Archaeology is seeking a detail-oriented Bid Coordinator / Office Administrator to join our team on a 6-12 month maternity leave cover contract. Start ASAP to allow training and handover before the commencement of maternity leave.

This role combines bid coordination, general administration and occasional project financial administration, supporting the smooth day-to-day operations of the business. A driver’s license is essential and proficiency with Microsoft Office is required.