Bid Coordinator – Major Projects

Grove group; Greater Dandenong; Sur place; AUD 70 000 - 90 000; Plein temps

Résumé du poste

Grove Hire is seeking a commercially minded Bid Coordinator to support our Major Projects team. You will coordinate tender opportunities from identification through submission and handover, bringing together pricing, 3D site-amenity layouts, technical information and persuasive responses to position Grove Hire to win.

Reporting within the Major Projects team, you will keep bids organised, accurate and on schedule while coordinating input from sales, operations, suppliers and other stakeholders

Qualifications

• Experience coordinating bids and tenders.
• Strong written communication and document formatting.
• Ability to manage deadlines and schedules.
• Proficiency with pricing data and technical details.

Responsabilités

• Monitor and qualify upcoming tender and project opportunities.
• Manage bid schedules, submission requirements, deadlines and document control.
• Coordinate pricing, supplier information, technical details and internal approvals.
• Prepare clear, professional tender responses, capability statements and supporting documents.
• Assist with 3D site-amenity and compound layouts for proposed project solutions.
• Check submissions for accuracy, compliance, consistency and presentation quality.
• Maintain bid registers, templates, project records and reusable content.
• Support handover of successful bids to the delivery team.

Connaissances

Bid coordination

Tender management

Pricing

Stakeholder comms

Outils

HubSpot CRM

Microsoft Excel

Tender portals

Description du poste

Turn project opportunities into clear, compelling and competitive bids.

Grove Hire is seeking an organised, commercially minded Bid Coordinator to support our Major Projects team. You will coordinate tender opportunities from identification through submission and handover, bringing together accurate pricing, 3D site-amenity and compound plans, technical information and persuasive responses that position Grove Hire to win.

About Grove Hire

Grove Hire supplies quality site offices, modular buildings and site amenities to commercial construction and civil infrastructure customers. Our Major Projects team provides practical site-compound solutions, including single- and double-stacked complexes, custom internal fit-outs, crib rooms and amenities that help customers establish safe, functional project sites.

About the role

Reporting within the Major Projects team, you will keep bids organised, accurate and on schedule while coordinating input from sales, operations, suppliers and other stakeholders.

Key responsibilities

Monitor and qualify upcoming tender and project opportunities.

Manage bid schedules, submission requirements, deadlines and document control.

Coordinate pricing, supplier information, technical details and internal approvals.

Prepare clear, professional tender responses, capability statements and supporting documents.

Assist with 3D site-amenity and compound layouts for proposed project solutions.

Check submissions for accuracy, compliance, consistency and presentation quality.

Maintain bid registers, templates, project records and reusable content.

Support handover of successful bids to the delivery team.

About you

You are a confident coordinator who can manage competing priorities, follow detailed requirements and communicate effectively with a range of stakeholders.

Experience in bid, tender, project, sales or commercial coordination.

Strong written communication, proofreading and document-formatting skills.

Excellent organisation, attention to detail and deadline management.

Confidence working with pricing, specifications and technical information.

Proficiency with systems including Hubspot CRM, Microsoft Excel and ability to pick up and work with new systems including tender portals or shed configurator layout software.

A collaborative, proactive and customer-focused approach.

Coordinate a varied pipeline of National major-project opportunities.

We are a small team with a strong track record of project-delivery experience, we work together to ensure we achieve or exceed our client expectations.

Build your capability across bids, commercial coordination and customer-focused proposals.

Take ownership of submissions and see successful projects progress from bid to delivery.

Work from our Pakenham location and contribute to practical, high-impact project solutions.