Bid Coordinator

Daracon; Newcastle-Maitland; On-site; AUD 55,000 - 75,000; Full time

Job summary

Daracon Group is seeking a motivated Bid Coordinator to join our estimating team in Newcastle. You will help prepare compliant, compelling submissions and maintain our bid library, coordinating information and deadlines across multiple bids to help win new work for the Group.

In this entry‑level role you’ll work with the Bid Delivery Lead, estimators and internal contributors to produce high‑quality proposals, learn best practices for formatting and visuals, and develop writing and

Qualifications

• Ability to work in a fast-paced environment and manage multiple deadlines.
• Strong written and verbal communication skills.
• Interest in graphic design and producing polished proposal visuals.
• Experience in administration, document control or submissions is advantageous.

Responsibilities

• Provide bid administration support and track submission deadlines.
• Maintain and update the bid content library for accuracy and consistency.
• Keep CV and Project Profile libraries current and organized.
• Manage the photography library.
• Design and populate bid templates with content and visuals.
• Assist in preparing and submitting bids for upcoming projects.
• Learn best practices for formatting and organising bid submissions.
• Coordinate e-procurement portal requirements and submissions checks.
• Coordinate internal content contributors and follow up inputs.
• Maintain tender document sets and version control.
• Prepare returnable schedules with the Bid Delivery Lead for multiple bids.

Skills

Graphic design

Adobe Creative Cloud

Written & verbal communication

Deadline management

Independent yet team player

Tools

Microsoft Office

Job description

Daracon Group brings together a range of businesses to deliver integrated civil construction services to a diverse group of clients. We’re looking for a motivated Bid Coordinator to join our estimating team and support the preparation of compliant, compelling submissions that help secure new work across the Group.

In this entry-level role, you’ll support bid submissions from initial planning through to lodgement, maintain our bid library, and help develop high-quality proposals for projects across the Group. Working closely with the Bid Delivery Lead, estimators and internal contributors, you’ll coordinate information, manage competing deadlines and help ensure every submission is accurate, consistent and professionally presented. You’ll gain hands‑on experience across the full bid process while developing your writing, design and organisational skills.

Reporting to: Bid Manager

Key Responsibilities:

• Provide bid administration support, including maintaining submission registers, tracking actions and keeping deadlines visible to the bid team.
• Maintain and update the bid content library to ensure accuracy and consistency.
• Keep CV and Project Profile libraries current and well organised.
• Manage the photography library.
• Design and populate bid templates with high-quality content and visuals.
• Assist in preparing and submitting bids for upcoming projects.
• Learn best practices for formatting and organising bid submissions.
• Coordinate e-procurement portal requirements, including registrations, access, document uploads and submission checks.
• Coordinate internal content contributors and follow up outstanding inputs.
• Maintain tender document sets and version control so the bid team works from accurate, current and accessible information.
• Prepare returnable schedules with the Bid Delivery Lead while supporting multiple bids running in parallel.

What We’re Looking for:

• Ability to work in a fast‑paced environment and support multiple deadlines
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office suite.
• Experience with, or a strong interest in, graphic design and Adobe Creative Cloud for producing polished proposal layouts and visuals.
• Eager to learn and work independently while contributing as a team player.
• Marketing & Communications experience is a bonus but not required.
• Previous experience in administration, document control, marketing, communications, submissions or a deadline‑driven project environment will be highly regarded. Exposure to construction, engineering or professional services is advantageous but not essential.

We value our people as our greatest asset, and you’ll be supported to build practical skills in bid coordination, proposal development, document control and design. You’ll join a collaborative team where your attention to detail and ideas will contribute directly to high‑quality submissions. If you’re ready to begin or grow your career in bids and proposals, we’d love to hear from you.

Daracon Group is an Equal Opportunity Employer