Bid Administrator

Building Services Engineers (NSW); North Sydney; Hybrid; AUD 52,000 - 72,000; Full time

Benefits offered by this job

Hybrid work

On-the-job training

Professional development

Supportive culture

Office near transport (NSW/Brisbane)

Brisbane/NSW offices

Job summary

Building Services Engineers (NSW) is hiring an entry-level Bid Administrator based in North Sydney or Brisbane. You’ll format, proofread and assemble bid documents, maintain staff CVs and project profiles, and track submission deadlines.

No bid experience is required as training will be provided; you’ll join a supportive bid team and play a key role in keeping drafts and portals up to date. This role offers hybrid work and growth in bids and proposals.

Qualifications

• Entry-level role based in North Sydney or Brisbane.
• Detail-focused and well-organised to meet deadlines.
• No bid experience required; training provided.

Responsibilities

• Format, proofread and assemble bid documents so they look professional and meet the client's requirements.
• Keep library of staff CVs, project profiles and company information current and easy to find.
• Track deadlines and help keep each submission on schedule.
• Check that every document required by the tender is included before it goes out.
• Help upload submissions to client tender portals.
• Keep records of submissions and results up to date.
• Provide general administrative support to the bid team

Skills

Attention to detail

Organisation

Written English

Learning mindset

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Start your career in bids and proposals with a national engineering consultancy.

Every new project starts with a winning proposal. At BSE, our bid team pulls together the people, experience and ideas that help us win work across New South Wales and Queensland. We're looking for an organised, detail-focused Bid Administrator to help them do it.

This is an entry level role based in our North Sydney or Brisbane office. You don't need bid experience. If you enjoy getting documents right, keeping on top of deadlines and working with a supportive team, we'll teach you the rest.

What you'll do

• Format, proofread and assemble bid documents so they look professional and meet the client's requirements
• Keep our library of staff CVs, project profiles and company information current and easy to find
• Track deadlines and help keep each submission on schedule
• Check that every document required by the tender is included before it goes out
• Help upload submissions to client tender portals
• Keep records of submissions and results up to date
• Provide general administrative support to the bid team

What you'll bring

• Strong attention to detail and pride in well presented work
• Good organisation and the ability to juggle a few tasks against deadlines
• Clear written English and confidence working with people at all levels
• Solid skills in Microsoft Word, Excel and PowerPoint
• A willingness to learn and ask questions

It would be great, but not essential, if you've used Total Synergy, Adobe InDesign, SharePoint, a CRM or online tender portals, or worked in an office or administration role before.

What we offer

• Hybrid working: one day a week from home
• On-the-job training and mentoring from an experienced bid team, with room to grow your career in bids and proposals
• Formal training and professional development
• A supportive culture that values wellbeing, work-life balance and diversity
• Exposure to a wide range of building projects across Australia
• A North Sydney office close to public transport
• Open to this role being based in Brisbane

About BSE

BSE is a 100% Australian-owned engineering consultancy that has been designing building services since 1994. We help buildings perform better for the people who use them, the businesses that run them and the environment. Our teams work in hubs across Sydney, Brisbane, Melbourne, Canberra, Adelaide and Newcastle, with our head office in North Sydney. We're known as True Partners: collaborative, practical and focused on doing the job well.

For a confidential chat about the role, contact Peta Salter, National People and Culture Business Partner, at *******@bse.com.au or 0427 684 ***.

BSE welcomes applications from people of all backgrounds. If you need adjustments during the recruitment process, please let us know