BD Operations & CRM Coordinator

Bespoke Careers; New South Wales; On-site; AUD 70,000 - 90,000; Full time

Job summary

Bespoke Careers is seeking an Executive Assistant to support the Business Development Lead in Western Sydney. In this full-time role, you will manage inboxes and diaries, maintain CRM data and prepare reports, enabling the BD Lead to focus on winning work.

You should bring 2+ years in an EA or sales-support role, strong discretion, solid CRM experience, and advanced MS 365 skills. Knowledge of AI tools is a plus; government or construction client exposure is desirable.

Qualifications

• 2+ years experience as an Executive Assistant, Sales Coordinator or in business support.
• Confident managing a busy diary and inbox with discretion.
• Hands-on CRM experience (HubSpot or Salesforce).
• Advanced Microsoft 365 skills, including reporting and presentations.
• Strong written and verbal communication with close attention to detail.
• Proactive, organised and calm under pressure, with a commercial mindset.

Responsibilities

• Manage the Business Development Lead’s inbox, diary, meetings and travel.
• Keep the CRM accurate, with meeting notes logged within 24 hours.
• Prepare pre-meeting briefings and follow up after client meetings.
• Coordinate client events and information sessions.
• Assemble scoping packages and opportunity handover packs for the sales team.
• Produce weekly and monthly BD reports, KPI summaries and board packs.
• Run the BD team rhythm, including agendas, minutes and expenses.
• Spot admin that could be streamlined or automated.

Skills

Diary management

CRM experience

MS 365 reporting

Communication skills

Organisational skills

Tools

HubSpot

Salesforce

Microsoft 365

Job description

Bespoke Careers is seeking an Executive Assistant to support the Business Development Lead in Western Sydney. In this full-time role, you will manage inboxes and diaries, maintain CRM data and prepare reports, enabling the BD Lead to focus on winning work.

You should bring 2+ years in an EA or sales-support role, strong discretion, solid CRM experience, and advanced MS 365 skills. Knowledge of AI tools is a plus; government or construction client exposure is desirable.