Sales & BD Coordinator (Executive Assistant)

Bespoke Careers; New South Wales; On-site; AUD 70,000 - 90,000; Full time

Job summary

Bespoke Careers is seeking an Executive Assistant to support the Business Development Lead in Western Sydney. In this full-time role, you will manage inboxes and diaries, maintain CRM data and prepare reports, enabling the BD Lead to focus on winning work.

You should bring 2+ years in an EA or sales-support role, strong discretion, solid CRM experience, and advanced MS 365 skills. Knowledge of AI tools is a plus; government or construction client exposure is desirable.

Qualifications

• 2+ years experience as an Executive Assistant, Sales Coordinator or in business support.
• Confident managing a busy diary and inbox with discretion.
• Hands-on CRM experience (HubSpot or Salesforce).
• Advanced Microsoft 365 skills, including reporting and presentations.
• Strong written and verbal communication with close attention to detail.
• Proactive, organised and calm under pressure, with a commercial mindset.

Responsibilities

• Manage the Business Development Lead’s inbox, diary, meetings and travel.
• Keep the CRM accurate, with meeting notes logged within 24 hours.
• Prepare pre-meeting briefings and follow up after client meetings.
• Coordinate client events and information sessions.
• Assemble scoping packages and opportunity handover packs for the sales team.
• Produce weekly and monthly BD reports, KPI summaries and board packs.
• Run the BD team rhythm, including agendas, minutes and expenses.
• Spot admin that could be streamlined or automated.

Skills

Diary management

CRM experience

MS 365 reporting

Communication skills

Organisational skills

Tools

HubSpot

Salesforce

Microsoft 365

Job description

Bespoke Careers – Sydney Western Suburbs NSW

Support a senior business development lead with diary, CRM, reporting and client coordination so they can focus on winning work. Western Sydney.

A well-established, design-led Australian business is looking for an Executive Assistant to support its Business Development Lead. You will keep the BD function running smoothly, from the inbox and diary through to CRM, reporting and client follow-up, so the BD Lead can spend their time winning work. This is a full-time, permanent role based in Western Sydney.

Key Responsibilities

• Manage the Business Development Lead’s inbox, diary, meetings and travel
• Keep the CRM accurate, with meeting notes logged within 24 hours
• Prepare pre-meeting briefings and follow up after client meetings
• Coordinate client events and information sessions
• Assemble scoping packages and opportunity handover packs for the sales team
• Produce weekly and monthly BD reports, KPI summaries and board packs
• Run the BD team rhythm, including agendas, minutes and expenses
• Spot admin that could be streamlined or automated

Skills & Experience

• 2+ years’ experience as an Executive Assistant, Sales Coordinator or in business support
• Confident managing a busy diary and inbox with discretion
• Hands-on CRM experience (HubSpot or Salesforce)
• Advanced Microsoft 365 skills, including reporting and presentations
• Strong written and verbal communication with close attention to detail
• Proactive, organised and calm under pressure, with a commercial mindset
• Desirable: B2B sales or business development exposure, ideally with government, construction or design clients
• Desirable: familiarity with AI tools and workflow automation

REFERENCE: Alex McAllister #74744

Bespoke Careers is a specialist recruitment agency dedicated to connecting jobseekers with employers in architecture and design. Set up by trained architects and designers with experience in practice – we really do understand our industry and care about the people who work within it.

Established for over 20 years, we recruit for high-profile practices and suppliers locally and internationally and have offices in London, Sydney, Brisbane, Melbourne, New York, Los Angeles, and Austin.

Bespoke Careers is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer. By applying to this role, you agree to our Privacy Policy.