BD Executive Assistant: Pipeline & Meetings Maestro

Forge Outdoors Pty Ltd; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Free on-site parking

Metro nearby

Job summary

FORGE is seeking an Executive Assistant to the Business Development Lead in Sydney. You’ll be the trusted right hand, managing inbox, diary, travel, and ensuring the BD pipeline stays flowing so they can win work.

In this role you’ll own CRM upkeep, log meeting notes within 24 hours, prepare briefs, and coordinate weekly pipeline meetings and client events. The position offers on-site parking and the chance to shape a growth-focused design and construction firm.

Qualifications

• 2+ years’ experience as an Executive Assistant, Sales Coordinator or similar, ideally supporting a senior, client-facing leader.
• Hands-on CRM experience (HubSpot, Salesforce or equivalent).
• Advanced Microsoft 365 skills, particularly Outlook, Excel and PowerPoint.
• Experience preparing sales reports, pipeline summaries or briefing packs.
• Excellent written communication, and confidence drafting on an executive’s behalf.

Responsibilities

• Own the inbox and diary: Triage email daily, draft correspondence on the BD Lead’s behalf, and protect time for client meetings, outbound calling and deal work.

Skills

CRM systems

Executive support

Calendar management

Written communication

Discretion

Tools

HubSpot

Salesforce

Microsoft 365

Excel

PowerPoint

Job description

FORGE is seeking an Executive Assistant to the Business Development Lead in Sydney. You’ll be the trusted right hand, managing inbox, diary, travel, and ensuring the BD pipeline stays flowing so they can win work.

In this role you’ll own CRM upkeep, log meeting notes within 24 hours, prepare briefs, and coordinate weekly pipeline meetings and client events. The position offers on-site parking and the chance to shape a growth-focused design and construction firm.